The meeting of the WLEPOA Recreation Committee was called to order at 10:02 a.m. August 13, 2016, by Tri-Chairperson Jeanine Salgueiro. All rose for the Pledge of Allegiance. A moment of silence was held in memory of Recreation member Pat Coyle. Nineteen members in good standing were present. Gwenn Phillips read the minutes of the preceding meeting. A correction was made to change the number of golf carts in parade to 83. Motion to accept the minutes as corrected was made by Frank Carrotozzolo, seconded by Kathy Krebs, and passed by membership.
There was no treasurer's report submitted.
Jeanine was in touch with Rachel Harmuth and reported that Swim Team had an undefeated season. A complete report will be presented next meeting. Team came in second at Championship. There was a Pasta Dinner for the team members, a Sip & Paint fundraiser, and Rubber Duck event in the indoor pool for team. Jeanine reported that she attended three out of four meets and ran the 50/50. Her suggestion was that 50/50's not be held at meets. Some attendees at meeting commented that Sip & Paint was wonderful.
Craft Shop - Doing well and has placed another order.
Movies in the Park- Frank reported that it is going well. Movie will now start at 8:30 p.m.
Music in the Park - Jake's Country Band will perform August 20. Terry Cuccinniello looking for new/additional bands. Some discussion regarding lighting for bands. Vinny Settepani thought we had lights, Frank will look into it. One thought was that they will be part of new pool construction.
50/50 - Jeanine said it is going well.
Texas Hold 'Em - profit from first was $95; $58 from second because of lower attendance.
Card Night - Diane reported that usually 45 people attend and it is very well received.
Family Bingo - Attendance is awesome, 90 - 95 people in attendance.
Flea Market - Bree reported that it went well with no problems. 34 vendors but low attendance of buyers.
Fishing Derby - Terry C reported there were 20 - 30 participants. Vinny served hot dogs and there were prizes. Everyone went home with a small bobber. Terry will do it again.
Mohegan Sun Casino Trip - All set to go. Filled fist bus and second has some room. Busses are already paid.
Comedy Night - Will be held tonight.
Family Dinner on August 21 - Vinny expressed some concern regarding number of people signed up.
Adult Lodge - Terry C expressed concern on written rule that children not be allowed in Adult Lodge. Her concern was precipitated by a rain out of a Music in the Park and moving the band inside Adult Lodge. Board member Tony Schwab was in attendance and confirmed the ruling. He felt problem arose from flyer that said Music in the Park would be inside the Adult Lodge if it rained. Some discussion ensued. Consensus was that there would be exceptions in special circumstances. However, in the future, should there be bad weather, Terry can tell the band to set up in the MCH.
Question arose regarding running two Rec events on the same date. There is no written rule that only one event can be held at a time. If Chairs agree and one event does not affect the other, there should be no problem.
Joe Mongalieri invited all to the MCH at 6:30 August 19, to view some short videos of WLE events. BYOB everything.
Subject of TV's in MCH. Suggested that Board of Directors be asked to supply a new TV for Karaoke.
Golf Cart Obstacle Course - Frank C was holding registration today and tomorrow. Event will be next week at 11:00 a.m.
Property Owner has requested holding event at Beaver Pool. Need volunteer to suggest, get approval and chair. Pool is open to 9:00 p.m.
Jeanine led a Flyers & Promotions Process Review:
Christine S does the flyers. Office posts information on Channel 20 and Facebook.
Time constraints exist between Chairperson asking for a flyer, flyer prepared; flyer returned to Chair for approval; Chair sending approval. Once approved, flyer made, Kathy Sollenne (office) gives copies to Safety Patrols to post. (There is no other obligation from office.)
There is now a volunteer to change the information boards at both entrances.
Chairperson has responsibility for checking flyers are posted.
Tri Chair Contacts: Reminder Re: Protocol for Money Requests and Reimbursements:
Reminder that requests for funds need to be submitted as soon as they can.
Eileen McGregor was not present and will be contacted to determine if she is interested in being tri-chair for another term. There were nominations from the floor:
Joe Mongalieri nominated Vinny Settepani, seconded by Chuck Miller.
Jeanine Salgueiro indicated that she is interested in running again. Terry Cuccinniello nominated Jeanine, seconded by Chuck Miller.
Diane Carrotozzolo nominated Eileen McGregor, seconded by Terry Cuccinniello
Since Eileen was not present and we do not know her decision, vote will take place at the next meeting of the Recreation Committee, September 10, 2016.
Fall Glance Ahead:
Labor Day Events: Tricky Tray - Nikki L.
Triathlon - Terry C.
Boat Building - Rachele Harmuth
Fall Festival - October 7, 8 and 9 - Nikki reported that she may not have a petting zoo, although she is still pursuing. Jeanne and Christina will work on volunteer list.
Question about Pantry - two weeks ahead of event, chair should check with Eileen McGregor and request what is needed.
It was noted that the two paid Recreation employees, Sam and Olivia, did a great job. Summer Recreation events end August 19; Ceramics will continue to August 26.
Terry C requested money for triathlon. Vinny made a motion that she be given $100, seconded by Diane Mula, so carried.
Our next scheduled meeting will be September 10 at 10:00 a.m in the Adult Lodge.
There being no other business to come before the meeting, Peggy K made a motion to adjourn, seconded by Diane Mula. Meeting adjourned at 11:15 a.m.