The meeting of the WLEPOA Recreation Committee was called to order at 10:08 a.m December 10, 2016, by Tri-Chairperson Diane Carrotozzolo. All present rose for the Pledge of Allegiance. Twenty-one members in good standing were present.
Gwenn Phillips read the minutes of the preceding meeting. A correction was made to change the cut off date of the Pre-Holiday Party to November 25 and the date of the event to November 26. Diane Mula made a motion to accept the corrected minutes, seconded by Ruth Settepani, so moved.
Treasurer's Report - Diane read the totals from the finance report that was previously distributed to those present. Balance forwarded was $21,098.10; income was $5,079.61; expenses were $3,120.17 for a total of $23,057.65. This breaks down as $251.29 in petty cash, $17,806.25 in checking, and an 18 month CD of $5,000. Motion made by Chuck Miller to accept Treasurer's Report, seconded by Peggy K and so carried.
Apple Pie Making: In Jeanine's absence, Diane reported on the successful apple pie making event.
Pre-Holiday Party - Pat Mongalieri reported that 104 people attended the event and it cost $143. She is stepping down as the chair of this event. A new chair will be needed for 2017.
Lunch with Santa -Pat Mongalieri reported on this event that she chaired with Paula Whitney. They charged $2 a child. Vinny Settepani did a great job with the chicken nuggets and all had a great time. The event cost $579 and was well worth it. As it turned out, there were more adults in attendance than children; total of 102 attendees. Pat and Paula will chair this event again next year.
Pot Luck: - Peggy Kostyshyn and Diane Mula are chairing this. It will take place tonight at the MCH starting at 6:00. As of the meeting, 75-77 people were signed up. Admittance is a covered dish. Set up will be done after this meeting.
Bus Trip to "Cats" - all tickets to show are sold; bus seats available. Unknown if office has tickets.
Ornament Exchange and Ugly Sweater Party - Eileen McGregor chairing. Seventeen people have signed up. It will be held December 17 at 7:00 in Beaver Lodge. Cutoff date is December 15. Fee is $2.00 for an adult and $1.00 for a child. Each attendee is to bring a wrapped ornament valued between $5-7.00.
New Year's Eve - Tony Schwab and Vinny Settepani chairing. Vinny reported on some of the menu. Shrimp Cocktail, finger foods and Champagne toast are included for $30.00 per person. They increased the cost by $5 over last year. Tickets are on sale in the office. If one wants to reserve a table, all seats at the table need to be purchased. The cut off will be when the maximum of 14 tables is sold. There was discussion regarding drinks. The event is a BYOB but there should be beer and soda available. Suggested that pitchers with water be placed on each table.
Table Numbers for MCH. Diane reported that we have purchased new table numbers for use at all Rec events.
Pantry Update: Bob Murray not present. Vinny and he shopped and pantry should be in good shape. Reminder to chairpeople to check with Bob prior to event.
Event Chairs: After last meeting, tri-chairs met with John Kearny. In an effort to coordinate selling of tickets for Rec event with officre, chair can only make one extension to the cutoff date. This must be done before the original date expires. Office will not sell tickets after cut off. Chairperson has option to sell ticket/s at door. Office WILL NOT SELL ANY TICKET AFTER CUTOFF.
Super Bowl Party - Frank and Diane Carrotozzolo will chair. Date is February 5. Details to follow.
Wacky Winter Weekend will be February 18 and 19. Previous chairs will continue for this year. Frank C. will chair sled building.
The Craft Shop will be open December 17 for holiday shopping.
St. Patrick's Celebration - still needs chair.
Easter Egg Hunt - needed chair. Jerry Beskovoyne and his wife Laura will chair. Probably going to take place on Saturday, April 15.
Kentucky Derby - Chuck Miller will not be able to chair this event. Marshall Perez and his wife, Jeri Marshall will chair. Derby is held the first Saturday in May.
Memorial Day - Jeanine Salgueiro and Vinny Settepani will chair? Tabled to next meeting.
July 4 Celebration - Jeanine Salgueiro and Vinny Settepani will chair? Tabled to next meeting.
Summer Carnival - Nikki Lygeris Duran has scheduled this event for July 8, 2017. Details to follow.
Sock Hop - 50's Dance - Resident Rosemarie Purpura and a group of her friends have scheduled this 50's dance for July 15 starting 7:00 p.m. at the MCH. Details to follow.
Some discussion as to calendar for next summer and dates for Music in the Park. Diane reminded attendees that once the Rec calendar is put together for the summer of 2017, then Terry Cuccinniello will book Music in the Park for weekends without an event. Tri-chairs to meet after meeting to put together budget and calendar.
Vinny Settepani reported that he and Gino Dall'Aste are planning an "Italian Football Wedding". Gino arrived at meeting and this is now tentatively planned for August 12.
The subject of microphones came up again. One of last month's attendees, Stephen Kriso approached tri-chairs at last meeting. Diane reported that he volunteered to review our mics and system. He has 25 years experiencre in the audio/visual field. He will meet with Rocky Kizer, Joe Mongalieri and Frank Carrotozzolo to see what we have and we will go from there. Reminder: last meeting committee approved purchase of two new mics.
Beaver Pool June Band/DJ Night - Tabled for next meeting.
Diane asked that Grace Olsen come before the meeting. The committee presented Grace with an award as thanks for her devotion to the committee and serving as secretary for 20+ years. Also presented to Grace was a coupon providing entry to all Rec events for her and her husband George for a year.
Question arose as to what should be/is considered petty cash. Tri-chairs will report at next meeting.
Mike McGregor approached the committee for $300 donation to the Outdoor Christmas Decorating Group enabling them to take advantage of sales after Christmas.
Frank Carrotozzolo made a motion to give them $300, seconded by Diane Mula. After showing a vote by raised hands, motioned carried.
There being no further business to come before the meeting,
Phyllis Skawinski made a motion to adjourn the meeting, seconded by Nan Yack.
Meeting was adjourned at 11:00 a.m.
Our next scheduled meeting will be January 14, 2017 at 10:00 a.m. in the Adult Lodge.