WALLENPAUPACK LAKE ESTATES PROPERTY OWNERS ASSOCIATION
RECREATION COMMITTEE MINUTES
The meeting of the WLE POA Recreation Committee was called to order by Tri Chair Frank Carrotozzolo at 10:00 a.m. November 10, 2018. Thirty members were present. All rose for the Pledge of Allegiance.
Minutes of the October 13, 2018 meeting were distributed to all. Two corrections were made. Motion to accept minutes as corrected made by Diane Mula, seconded by Eileen McGregor. Motion was passed.
Frank read the details of The Treasurer's Report. Balances as of September 30 were $22,885.21 in checking and $5,045.98 in a CD. November expenses were $403.66 and income was $387. Balances as of November 30 were $22,869.44 in checking and a CD OF $5,045.98. Treasurer's report was accepted.
Proposed changes to Recreation Guidelines -Board of Directors approved our request to modify
ARTICLE IV, SECTION 4. It now reads: Expenditures between $251.00 and $1,000.00 must be passed by a quorum of at least ten active members.
They also approved ARTICLE V, SECTION 2 which reads: Vacancies for Tri-Chairpersons may be filled by a person elected by the majority of the Recreation Committee. Each person so elected shall serve until a successor is elected by the Committee at their next election or at a special meeting called for that purpose. Each person so elected or designated shall be a Tri-Chairperson to serve for the balance of the unexpired term. Unexpired terms will be served in accordance to who received the most votes. The person receiving the most votes will fill the expired term with the most years remaining and so on until the least amount of votes and years to fulfill. Gwenn Phillips made a motion to accept this change later in the meeting, seconded by Nan Yack. Motion was approved and so carried.
Our current tri-chairs will serve as follows: Frank - three years; Anna Tavoline - two years and Joanne Navarra one year.
Frank announced that the requirement to give a vendor a form W-9 for any service over $600 per year will be placed on the new Event Chair Guideline. The new Event Chair Guideline can be found on line. Frank welcomes any suggestion to make Event Chair package smaller.
Anna reported that the Tricky Tray made a profit of $4,284.04.
Bob Kaminski informed the committee that the Board would like him to use Beaver Lodge. Right now he is going through the finger-printing process. Gaming will reconvene when all paperwork is complete.
Peggy Kostyshyn is chairing the Pre-Holiday Wine and Cheese at the clubhouse on November 24 at 7:00 p.m. Tickets are on sale now and cost $3.00 per person. Peggy will do shopping at the last minute.
Pat Brown and her decorating committee have put up the Christmas decorations in the community. The Lighting of the Christmas Tree will be Saturday, December 1 at 6:00 p.m. Paul Pogozelski is chairing hot chocolate served at the Main Clubhouse immediately after the tree lighting. Gwenn intends to send an e-mail to the members of the Women's Luncheon Club to provide cookies.
Kathy Sollenne asked Frank to report that ticket purchase to see King Kong in New York closes today. Tickets for the bus ride only December 12 will go on sale at $25 per person.
Cathy and Mark Brunie have volunteered to chair a Pot Luck dinner on January 13. Most probably it will be from 3:00 - 7:00 at the main clubhouse. Committee will do dessert. They are in need of some games and requested a budget of $300. Diane Carrotozzolo made a motion that they have a budget of $300, seconded by Pat Mongalieri, passed by committee.
A Luau is tentatively planned for August 10, also chaired by Cathy and Mark. Eileen McGregor made a motion that they receive a budget of $5,000; seconded by Anna and carried by a vote of raised hands.
There will be no Sock Hop this year.
Jay Rivera came to committee and asked if he could do a Haunted House next year. Much discussion about what props Recreation has and what was done in past. Main clubhouse thought to be best location. To date, no one has come forth to chair either Halloween party…adult or child. Perhaps combine with trunk and treat or hayride. Jay was given a budget of $700 to start. He plans to take advantage of current sales of Halloween materials.
Frank informed committee that board wanted to include requirements for W-9 and Form 1099 in our Guidelines but they will be part of the new Event Chairperson package. Last change made was to add "or as posted" to ARTICLE IX, Section 2. Eileen M made a motion, seconded by Joanne N to accept this change, passed by a showing of hands.
Upcoming events -
Lunch with Santa - December 1 at noon in the main clubhouse. Pat Mongalieri chairing. She is surprised that tickets are selling already…amused that there were more adults than children so far. Tickets for children under one are free, all others $3.00; deadline November 25.
Superbowl - February 3, 2019
Wacky Winter Weekend
Frank would like to organize a Dinner and Show sometime in January. He requested a budget of $500 to get started. Anna made a motion to provide this budget, seconded by Diane Mula; carried.
Bree DellaBella wondered about putting Rec meetings on the board by each entrance. It was included. She also wanted to recognize the Decorating Committee and the wonderful job they have done to make our community so well decorated. All present agreed. Her last statement informed the committee of the soup supper at Ledgedale Fire House.
Our next meeting will be December 8 at the Adult Lodge at 10:00 a.m. There being no further business to come before the meeting, Peggy Kostyshyn made a motion to adjourn the meeting, seconded by Nan Y and meeting adjourned at 10:50 a.m.