The meeting of the WLEPOA Recreation Committee was called to order at 9:00 a.m. October 8, 2016, by Tri-Chairperson Diane Carrotozzolo. All rose for the Pledge of Allegiance. Twenty-one members in good standing were present.
Gwenn Phillips read the minutes of the preceding meeting. A correction was made under Swim Team. The suggestion to use the 50/50 money to purchase a quarter's dues was specifically directed to using the Tricky-Tray 50/50. Date for Children's Halloween party should read October 29. Peggy K made a motion to accept the minutes as corrected, seconded by Diane M and so carried.
Treasurer's Report - Copy supplied to all members present; consequently, Diane read only totals. Balance forwarded was $19,926.78; income was $5,590.49; expenses were $4331.78 for a total of $21,185.49. This breaks down as $251.29 in petty cash, $15,934.20 in checking and an 18 month CD of $5,000. Motion made and seconded to accept the treasurer's report as presented, so carried.
Diane C thanked Eileen McGregor for all her work as tri-chair. She also welcomed Vinny Settepani as new tri-chair.
Fall Festival: Nikki was present and explained why the decision to cancel was made. Only 16 bracelets had been purchased and not one ticket for the mechanical bull. Also, weather report at last weekend still included rain and an unknown path for the hurricane. Her main concern was that she would lose money. The pony ride vendor said she could reschedule them, same with entertainment company and band. Her suggestion was to have an event in the summer when the children are not in school. She will come back to the next meeting with a tentative plan.
Vinny had made some purchases but outlined how they could/would be used for other events.
Card Bingo: Diane reported that there were 39 players at the last one. There will be three more before closing for the winter.
Adult Halloween Party: Jeanine and Christine are chairing. Flyers should be out. Party will be October 22, cutoff October 15. Cost $20 per person; starts at 7:00 p.m.
Children's Halloween Party is scheduled for October 29 from 1:00 - 3:00 p.m. at the MCH. Cost is $3.00 per person for children under 12 with one accompanying adult per family. Cutoff for tickets is October 22.
Pie Making: Chaired by Jeanine. On Saturday, November 12, at 2:00 p.m. in Beaver Lodge, an assembly line for pie making will take place. Unbaked apple pies will be made. Cost for two pies - $10; three pies - $15; four pies - $20.
Pot Luck: - needs chair; date to be finalized. Before the end of the meeting, Peggy K and Diane M volunteered to be co-chairs. It will be December 10 at MCH, starting at 6:00 p.m.
Tree Lighting Ceremony followed by "Cookies and Cocoa". Needs chair. Vinny reminded those present that the Women's Luncheon Club usually bakes for this event.
Pre-Holiday Party at the MCH on November 26 at 7:00. Pat M is chairing; cost $4 per person.
Ornament Exchange and Ugly Sweater Party - Eileen M will chair. It will be held December 17 at 7:00 in Beaver Lodge. Cutoff date is December 15. Attendees are to bring ornament per person valued between $5-7.
Lunch with Santa will be chaired by Pat and Paula. This will take place on December 3 at the MCH.
Bus Trip to "Cats" - all tickets to show are sold; bus seats available.
New Year's Eve - Diane reported that Tony has contacted DJ from last year.
St. Patrick's Celebration - needs chair.
Revisiting by-laws re: Chairing of two events - Definition of "major event" - proposed: a major event would be one where a contract has been signed and/or money has been invested. A vote will be taken at the next meeting.
Carol G wondered if there was to be a "trunk or treat" this year. There will not be. A list is in the office for signing up for Trick or Treating.
Eileen M reported that she handed in her keys.
Frank C asked if anyone wanted to join him to clean up the barn and identify what belongs to Recreation. A group will meet after Thursday's morning coffee.
Bill and Pat Brown are chairing a committee separate from Recreation to take care of outside decorations.
Mike M is stepping down as co-chair for tents. Chuck Miller will be asked if he wants to continue. New volunteers needed.
Nikki has stepped down as chair of Tricky Tray. This will be done by several swim team mothers.
Peggy made a motion that the Thursday coffee be made a Recreation function. Nikki seconded the motion. All present were in favor and motion carried. Also approved was $100 seed money.
There being no further business to come before the meeting, Diane M made a motion to adjourn the meeting, seconded by Rich Y. Meeting adjourned at 10:08.
Our next scheduled meeting will be November 12 at 10:00 a.m. in the Adult Lodge.