The meeting of the WLEPOA Recreation Committee was called to order at 10:02 a.m. September 10, 2016, by Tri-Chairperson Jeanine Salgueiro. All rose for the Pledge of Allegiance. Thirty-seven members in good standing were present.
Gwenn Phillips read the minutes of the preceding meeting. After last meeting's question, Diane Carrotozzolo re-examined our by-laws which state: "Major events, which could be in conflict with each other, should not be scheduled on the same day." Discussion followed as to what determines a "major" event. Suggestions included hiring a band/d.j.; hiring a caterer. Terry Cuccinniello asked that the committee re-visit this guideline. Diane C. moved to postpone voting for a change of the by-laws to next meeting. So carried.
Jeanine further clarified her opinion on 50/50's at swim meet.
Peggy K made a motion to accept the minutes as adjusted, Bree seconded motion and it was unanimously carried.
Treasurer's Report - Copy supplied to all members present; consequently, Diane read only totals. Balance forwarded was $19,782.44; income was $6,383.68; expenses $6,239.34 for a total of $19,926.78. This breaks down as $251.59 in petty cash, $14,675.49 in checking and an 18 month CD of $5,000. Rich Yack made a motion to accept the treasurer's report as presented, seconded by Frank Carrotozzolo, so carried.
Swim Team - Rachel Harmuth and Kerri G. represented the Swim Team. Rachel first reported on the Boat Race Labor Day weekend. Twenty-seven boats and approximately 70 children participated. Event very popular with approximately 100 spectators at Deer Lake beach. Rachel brought along sample of the prize and a photo of some of the children who raced, and photos of boats being made. Less money was spent on duct tape this year. Some interest expressed in having an adult division next year. Rachel suggested keeping this event on Labor Day Weekend.
She then gave a synopsis of the swim team season: they had six meets and won all. At Championships they came in second. Paint & Sip was very successful and showed a $365 profit. The Pasta Dinner was paid for by the parents. Duck Race was fun and made a profit of $40. The Tricky Tray earned a profit of $3,528.37. Swim team's profit for the year is $1,334.25. Rachel plans to put a Swim Team ad in the newsletter including some of the photos.
There was much discussion as to why Recreation was not gifted a quarter payment of dues by the Board of Directors for the Tricky Tray. Many questions as to why. Several members spoke including Jerry Bescovoyne, Terry Cuccinniello, Pat Mongalieri, Joe Mongalieri, Tony Schwab and Vinny Settepani. Tony explained current board's decision not to gift POA money. Tony reminded those present that Board does pay for Summer Recreation events and employees as well as supporting Rec if the need arises. Suggestion that 50/50 money be used to purchase quarter dues next year was made by Pat M. Rachel asked that this topic be tabled until next year giving Swim Team to make their decision. Jeanine thanked all for their input.
Craft Shop - Terry Vetter reported that the shop is still open and will remain so until the Columbus Day Weekend. To date they have a profit of $237.10.
Music in the Park - Terry Cuccinniello reported that all went well.
Triathlon - Terry C said they had 29 participants; including a board member. All felt the swim was the hardest part.
Mohegan Sun Casino Trip was a success. Terry C is looking into possibility of a trip in November to the Sands
Frank C. reported that Movies in the Park is going well. Usually will have 25 - 30 people. Weather has cooperated.
He then reported that Golf Cart Obstacle Course was disappointing. Only four signed up and none of them showed. Frank did encourage some young drivers to try the course. He plans to hold it again next year but probably on Labor Day Weekend.
Card Night - Diane announced that 50 people attended Card Night last night.
Family Bingo - Dianne Kitchell reported that Family Bingo had a very good season. There were lots of people. Participants liked the snacks. All but a case of Coke has been used. Profit was $1,534. Dianne announced she will not be chair next year. She thanked all her volunteers for their help. New Chair will be needed.
Comedy Night - Michele Gorman was chair but not present at meeting. Their profit was approximately $710.
Family Dinner on August 21 - Vinny reported that it was successful. He spent $361.53; ticket sales earned $583.50 which realized a profit of $221.97.
Fall Festival - Chairmen Nikki and Vinny. Help with volunteers will be provided by Jeanine and Christine. Vinny reported that all the contracts are signed. Vinny will be purchasing some supplies. Jeanine read the flyer for the day. Attractions include a wrecking ball, a Mechanical Bull, tattoos, bounce house, hay ride, face painting, pony rides. Pop bracelets will be $15 and available in the office. Tickets for Mechanical Bull ride will be separate; also available in office. "Pay as you go" tickets will be on sale at event. Everything will take place Saturday, October 8.
Adult Halloween Party - date has been changed to October 22, starting at 7:00 P.M, at the MCH.
Children's Halloween Party - will now be October 22, also at the MCH. Location was changed to accommodate a larger crowd. Both Halloween parties are chaired by Jeanine S. and Christine S.
Apple Pies - Jeanine will host this event at Beaver Lodge November 12 immediately following the Recreation Committee meeting. Each participant will leave with a pie/pies to be baked. Price to be determined.
Pot Luck Dinner - needs a chairperson.
Tree Lighting - followed by hot cocoa and cookies - needs a chairperson.
Pre-Holiday Party - scheduled for the Saturday after Thanksgiving, November 26. Pat M. is chairing. It will start at 7:00 at the MCH and cost $4.00 per person. The High Steppers will perform, DJ Joe will provide the music and wine and cheese will be served.
Lunch with Santa - Pat M. and Paula W. are chairing on December 3. Vinny S, Joe M. and Rebecca A. will assist.
Ornament Exchange/Ugly Sweater - Diane C. and Eileen M. will chair this event at Beaver Lodge. Date and time to be determined.
Bus Trip and Show on December 14. Kathy S. has reported show is sold out, bus still has seats available for purchase.
New Year's Eve - Vinny S. and Tony S. will chair.
Kathy Sollenne is looking for pictures for the next issue of the Newsletter, particularly anything since June 15 to present.
Pantry - Eileen M. has stepped down as chairperson. Bob Murray volunteered for the position.
A question arose regarding the microphones. Joe M. informed us that they all work; however, many people do not know how to use them. They all have new batteries. Board of Directors has purchased two new ones plus a mixer. Before using, Joe or Rocky should be contacted for instruction.
Family Bingo - Dianne Kitchell is stepping down after three years. She will work with whomever takes it over.
Paul Pogozelsky reported that we need new ice chests. Terry C. made a motion that we purchase four new coolers, seconded by Terry V. and approved by the membership. Paul will purchase them.
Question arose regarding outdoor lights for the stage. Frank C. reported that there are spotlights stored downstairs in the barn. Security has the keys. Paul P. advised that the current stage is unsafe. We will wait and see what is included in the design for Rock Ledge pool.
Election of Tri-Chairs:
Eileen McGregor has withdrawn her name as a candidate. Jeanine and Vinny were nominated at the previous meeting. Diane asked if there were any additional nominations. Al Cuccinniello nominated Joanne Navarra. Joanne accepted the nomination.
Joe M. reminded those present of the requirements to be considered a voting member of the committee. They include being a chair of an event, attend five meetings and help at three events.
A secret ballot was caste. Jeanine Salgueiro and Vinny Settepani were elected.
Jeanine reminded those present to sign-up as volunteers for the Fall Festival. There was a sign-up sheet available.
Nan Yack announced that Square Dancing at the Hamlin Senior Center on Wednesday nights from 6:30 - 9:00 will conduct lessons for new students starting September 14. New students will be charged $4; other participants will be charged $6.
There being no further business to come before the meeting, Peggy K. made a motion to adjourn, seconded by Phyllis S. All in agreement, motion carried and meeting adjourned at 11:30 a.m.
Our next scheduled meeting will be October 8 at 9:00 a.m. in the Adult Lodge.