The August 28, 2010 meeting of the Board of Directors was opened at 8:10 A.M. at the Administration Office with the Pledge of Allegiance. All members were present, with the exception of Jerry LaStella who was absent with an excuse. In addition were the General Manager, John Carney and George McMullin, representing the Advisory Board.

The minutes of the July 24, 2010 were reviewed.

 

A motion was made by Alan Cuccinello and seconded by Dan Braun to accept the minutes as read. The motion was passed unanimously

 

Treasurer’s Finance Report

Monthly Report as of July 31, 2010

WLE POA Cash in Bank Accounts Totaling:   $2,048,264.93

WLE POA Equity (Cash Basis):  $3,299,449.58

Dues Assessments Collection Rate:  100.0% on a Budget Year-to-Date Basis (excluding $54,174.56 in pre-paids); $74,661 in cumulative annual prior dues (less than one year in arrears) collections were made; Back dues (more than one year prior) of $5,791.59 were collected as a direct result of our collection policy; five default judgments and eight Magisterial judgments were granted yielding a total monthly collection of $12,221.91 with 14 civil complaints and 2 judgments filed and 9 hearings pending. 

Significant individual line item actual-to-budget variances as of July 31, 2010: 

·         None

Studies and Projects: 

·         New TOPS software suite (version 4.0) was installed on August 8^th.  Monthly financial reports are being reformatted and tailored for use by the Treasurer, Finance Committee, and Bookkeeping Staff.

·         Treasurer responded to financial questions at the Information Meeting on August 1^st and announced the consensus proposition for payment of the $750,000 proposal for the purchase of the majority interest of Section 6 to be voted upon by the WLE community at a Special Meeting on September 18, 2010.

As decided by the BOD during the July 2010 BOD Meeting, Treasurer, supported by the Administration Staff, attended the Sheriff’s Repository Sale on August 27th pertaining to the sale of 6 lots in Salem Township, WLE Section 6 – sale was postponed until October 2010.

A used vehicle was acquired for Administration and Security to share in accordance with the Reserve cash-flow study.

 

Dan said although the Section 7 walking trails appear to be near completion, he has added loops and rerouted some others. Wood chips need to be added to the trails for safety. In the fall, lines will be sprayed to make the trails more obvious for hikers. A footbridge from Kasper to walking trails would look very pleasant; it might be inviting trouble with skateboarders. Maybe a wood plank bridge would make it undesirable for skateboarders

 

Al suggested widening the parking lot by the section 7 ball field where people can store trailers. As with some other areas, we would require a signed waiver and a small fee for storage rights. It was thought to be a good idea but the ultimate question is where. This will be kept under consideration.

 

There is still substantial in interest in a dog park. Perhaps a simple fenced in area by the Section 7 ball field? Al suggested supplying bags for cleanup. Right now the rules regarding dogs states that property owners must have them under control. All it will require is a fenced in area. The idea will be considered.

 

General Managers Report – John Carney

 

Special Meeting packet was mailed out. It was made very clear, that the proxy must be completed in its entirety to be counted. The proxy follows the By-Laws and corporate law.

 

Jerry affirmed that in the packet and on the proxy, the statement is right on the middle of the page in bold stating the information.

 

Al will be running the September 18, 2010 Special Meeting as Jerry is unable to attend.

 

Deer management costs were $36,726 which includes the processing. The venison is then donated to the Wayne County Pantry. Jerry said he has noticed the deer population increasing with fawns, and the deer look much healthier.

 

Video camera were installed off of Eskra Road to better watch vehicles entering and exiting the entrances to the Association

 

The emergency action plans for Deer and Beaver dams are being updated and then posted at designated areas in Paupack Township and Wayne County.

 

We are looking into stocking the lakes with fish, something we haven’t done in years. Next year we will add stocking of fish in the budget and post areas for catch and release.

 

Marina – Ted Couillou

 

Kathy submitted a list last month of how many new slips and sublets were offered. Everything looks good at the Marina; Dan has done a great job. The Board is very pleased with him. Although Jerry did mention that he prefers warnings for illegal parking and such. Ted agreed that some leniency is a good idea but Al said that it just doesn’t work.

 

Building –Al Cuccinello

 

It was reported that the Building Committee further discussed the children’s wading pool decision. The approved size of twenty four inches (24”) holds a lot of water. The Committee suggested twelve inches (12”) would be appropriate. After some discussion it was agreed that the water level should be decreased considering the fact that we are investigating the overuse of water in the Estates.

 

Al Cuccinello made a motion seconded by Ted Couillou to rescind last month’s motion and to lower the allowable height from twenty four inches (24”) to fifteen inches (15”) for wading pools. The motion passed unanimously

 

The new motion will read:

 

A motion was made by Al Cuccinello and seconded by Ted Couillou that children’s wading pools are permitted but may not exceed fifteen inches (15”) in height and filter systems are prohibited and must be removed after the summer season. Revised (8/28/10) The motion passed unanimously 

 

The Building committee wants the Board to review the fine index for building fines. It was suggested that we consider having a Civil engineer come in and check when a home is being built to ensure the runoff of water does not cause flooding of neighbor’s property. The fee should be added into the building permit fee. Paving driveways tends to cause the same problems. The plans approved by the engineer should show storm water management. Fran will make calls to get some information, including prices. It is agreed among the Board that this is a good time to look into this.

 

Sewer and Water - Ted Couillou

 

A water usage report was submitted from Brian. Some property owners are well within what is considered an acceptable amount of water used. Others are completely out of a reasonable limit. We did the meter program which now includes readers. He knows where there is problem due to the technology that he now possesses. Excessive has become a concerning. It needs to be advertised that we are now monitoring property owner’s individual usage. If it continues to be an issue, there will be the consideration of how to handle the abuse.  The usage can affect the possible future expansion of the plant. The Board needs to determine what to do with this information now that it is measurable and easily identified.  Word has to go out to property owners before the Board will consider if and what consequences will be put in place.

 

Maintenance – Ted Couillou

 

A comprehensive report was submitted by Maintenance. Upkeep maintenance of the Marina docks is almost constant. Simple things like nails coming up from the boards, they just have to nail back in but it’s on a constant basis so a lot of time is going toward it. We need a licensed employee to service the pools. Kenny of the Maintenance Department is currently signed up for classes to get certified.

 

Security – Jerry Lastella

 

A bench at Beaver pool broke while property owners were sitting on it. Security showed up immediately and took pictures while taking information from the property owner for a report. Charlie removed the bench right away. Everything was taken care of in 15 minutes. A very good job was done by all staff involved.  The property owners involved were expressed their appreciation for the managing of the situation. Some good news was reported for a change. A wallet was found and returned to its rightful owner.

 

There was some discussion about raising the golf cart driving age to 14. Ted pointed out that the older kids are the bigger problem. RV accidents are up from 1 in 2009, to 12 in 2010. The Board is going to consider raising the age to 14.

 

A property owner broke the door in the restroom at the gym but no malice was involved, it was because he forgot his key. We will look into changing that assembly. It will be looked into.

 

Minutes for some of the committees are not being submitted to the office. We will try e-mailing a request, if that doesn’t work; the Chairperson(s) of that particular committee will be approached for help.  

 

A concerned property owner was questioning underage drinking this is serious issue, state police will not respond. We do have our own rules regarding this matter, but this person thinks the Board should review the rules to see if they need to be stepped up. Pa is common law. If we have a rule that is duplicative to a statute do we have the right to handle by ourselves?  So the question is do we add another rule regarding underage drinking. It will be looked into.

 

Legal and Administration –Gina Florio

 

Nothing to report

 

Recreation – Peggy Kostyshyn

 

The Flea Market went over well, as it usually does. The Luau was held indoors which will be done from now on. The chairpersons of the function felt it was easier. Saturday night concerts are bringing out people in good numbers.  On January 12^th Kathy Sollenne is planning trip to NY to see Wicked.  She is also organizing a Fall Festival on Oct 9^th The Swim team season went well, it was competently organized and a good showing of kids. Sept 5^th kids talent show and Ice cream social. The next Recreation meeting is planned for the Adult Lodge. Al brought up that it was agreed some time ago by the committee by vote that meetings would be moved to Beaver Lodge. Now a select few have turned meetings back to AL, there was no committee decision.

The situation of kids being in the Adult Lodge for a private party was discussed. The kids use the pucks and whatnot irresponsibly, which is generally one of the reasons children are not permitted entrance. 

 

Citation Dispute Committee – Peggy Kostyshyn

 

Their meeting was held July 10^th

 

Neighborhood Watch – Peggy Kostyshyn

 

2 new members joined Neighborhood Watch. The committee asked if the golf cart flags and license plates colors could be made to match? Unfortunately that’s s not a possibility.

 

Committee meetings have been overlapping, that needs to be rectified. A Decision was made to leave it up to the committees themselves. Rocky needs to make a strong effort to be at both CDC and Neighborhood Watch meetings.

 

Correspondence

 

A letter from a property owner to The Board of Directors was submitted in regards to the use and deeding of Green Areas.

   

A letter was sent to Justin Sollenne from John Carney commending him on his handling of an incident taking place in Beaver Lodge during his shift.

 

Section 6 vote - For the night of the 17^th Dorothy Tofano is serving as the Election Chairperson.  Peggy will go as Judge of Elections. Gina will join her.

 

Old Business

 

The Walking Trails will be removed from the wish list, however development of section 7 will remain.

More picnic tables are still needed. Over the winter Maintenance will build some. Maybe some can be placed in Section 7?

 

New Business

 

The By laws that were changed in June included the creation of a nomination committee. We now need a charter, policy etc. Dan proposed that they approach Dorothy to consider drafting something up hand into the board of directors for review and move from there. Dan thinks election and nomination committee should be 1 entity.

 

Preliminary sketching for Beaver Snack Bar were reviewed. In regards to the old snack bar, maybe Neighborhood Watch can use it for their equipment. The building can be moved. After discussion, it will be considered to give to Neighborhood Watch the building while moving it next to the office.

 

There was some discussion of a cellular tower being placed on WLE property. However, there are too many providers, how do you decide which one?

 

Unsightly lots. How do we once and for all decide what constitutes unsightly? The grass is more then 10 inches? Is it a combination of many things? More consideration is needed.

 

A motion to adjourn was made by Peggy Kostyshyn and seconded be Gina Florio. Motion passed unanimously

 

The meeting closed at 11:56

 

The next meeting will be held on Sept 18^th at the MCH 8Am which will take place after the Special Meeting.

 

 

Respectfully Submitted,
John Carney, Assistant Secretary
Nancy Settepani, Recording Secretary