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WALLENPAUPACK
PROPERTY OWNERS ASSOCIATION
HIGHLIGHTS OF THE UNAPPROVED MINUTES
BOARD OF DIRECTORS MEETING
DECEMBER 15, 2007
The December 15, 2007 meeting of the Board of Directors
was opened at 9:15AM with the Pledge of Allegiance. In attendance were
President,
The minutes of the November 10, 2007 were
reviewed.
A motion was made by
Steve Sollenne second by Conrad Zabransky to accept the minutes as
read. The motion was passed unanimously.
Treasurer’s Report – Gina
Florio
The Board reviewed the November 30, 2007 Treasurer’s
Report. Gina Florio reports that budget variances are on target and that
collections have been outstanding. For the month of November, judgments, civil
complaints settled and back dues collections totaled $21,238.81. The board
recognizes
A
motion was made by Steve Sollenne second by Elvin Quinones to formally approve the dues, 3.5% increase
for improved lots and 3.0% increase for unimproved lots for year 2008.
The motion was passed unanimously.
The 2008 dues are as
follows:
Improved - $1,499.00
Unimproved - $857.00
Gina Florio reported on the Finance and Budget
Committee. Detailed minutes of
the first two meetings of Finance and Budget Committee were provided to the
Board and the following highlights were
reviewed:
There was immediate unanimity that it is
of paramount importance to maintain WLE POA’s status as a not for profit
organization.
Committee members reported on the results
of a meeting held on November 29, 2007 with representatives of John J. Riley,
Inc. (the WLE POA Auditor).
Reserve allocation is now in good standing
(effective January 1, 2008)
An assessment of current insurance
coverage, costs, and potential risks was undertaken. Current liability coverage
is $2,000,000 in general coverage and $9,000,000 in umbrella
coverage.
The Fiscal Year 2008 Budget was reviewed.
Committee agreed with the proposal of the 3 and 3.5% due increase for 2008.
Next year, the committee will review earlier and provide recommendations, if
needed.
A discussion of WLE POA investments
resulted in an agreement that a detailed review of Smith Barney’s management of
certificates of deposit, etc. will need to be scheduled (likely in January
2008).
General Manager’s Report - John
Carney
We are in the final stages of construction in Kasper
Lodge. Walls and ceilings have been painted, bathroom wall panels are completed
and the suspended ceilings are near completion. Floor coverings for bathrooms,
vending area and vestibule are scheduled to be started shortly and lastly
bathroom fixtures will be installed and the carpet in the main room will be
done.
The foundation has been completed for the fitness center
located at the MCH. Due to weather the contractor will delay pouring the
concrete floor and start framing the walls, once under cover, then the floor
will be poured.
I have met with two insurance companies to give us
quotes on our general liability insurance. Our present carrier Murray Insurance
Company has done an excellent job for our community, but as a good business
practice it is a good idea to bid our insurance package out every so many years.
Late season enforcement of unsightly lots proved to be
beneficial as to having certain sites cleaned up before early winter storms.
This effort will continue in the spring, we find many property owners are very
cooperative to request. Rocky assisted owners in coordinating contractors to
perform the work that needed to be done.
Signs have been placed at each bus stop area indicating
vehicles to maintain parked while school bus flashing lights are on and the same
has been put on our website.
No new develops of section 6 or Lakeville Fire
Department substation.
Other items will be covered in
correspondence.
Lakeville Fire Company has acquired a rescue truck
replacing Engine 1. Engine 1 is tentatively scheduled to be placed in WLE
March/April, 2008.
Buildings and Grounds – Ted
Coullou
There are no meetings until the spring, 2008. A total
of 1,300 building permits have been issued. The committee will next meet in the
spring of 2008.
Security – Elvin Quinones summarized
the CRC meeting of December 1, 2007. Eleven citations were reviewed. The CRC
asked the Board to review the rules and regulations concerning winterizing
homes.
The next scheduled CRC meeting will be February 2,
2008.
The Board reviewed the public safety report submitted by
Chief Rock Kizer for the month of November 30, 2007. A total of 87 calls were
received: 22 emergency calls, 60 non emergency calls, 2 hang-ups, and 3 wrong
numbers. Total calls year to date; 398 emergency calls and 846 non-emergency
calls.
The Security/Neighborhood Panel met on December 1,
2007. Panel members present were: Elvin Quinones,
The next Security/Neighborhood Watch Panel will be April
5, 2008.
Maintenance and Marina – Jerry
Beskovoyne
A comprehensive report from Maintenance was reviewed.
Maintenance has done a great plowing our roads. Ditches were cleared in areas
that are susceptible to flooding.
Recreation – Conrad
Zabransky
The minutes of the December 1, 2007 Recreation Meeting
were reviewed. Thirty four members were in attendance. Recreation meeting will
now be on the second Saturday of every month starting in January, 2008. Lunch
with Santa was held on 12/8. Only eight children attended the
event.
The next Recreation Meeting is scheduled for January 12,
2007 at 10:00 am at the Adult Lodge.
Sewer & Water - Steve Sollenne
read the Sewer and Water Report for the period December 15, 2007. Manhole and water valve markers are being
placed. Property owners are reminded to disconnect outside hoses
from the hose bibs. Hoses that are connected will freeze into the interior
piping. S&W are looking into upgrading our water meter reader with automatic
readers that are placed in POA vehicles. This will save manpower time and will
also detect leaks in homes in a timely manner.
The board recognizes Brian Schan and his crew for their
dedication and hard work serving our community.
Advisory Board – George
McMullin
The minutes of the December Advisory Board Meetings were
reviewed.
Correspondence
Letter to a property owner regarding school bus
safety.
Letter to a property owner regarding disposition of
disputed citations
Letter from a property owner suggesting the acquisition
of a fully equipped ambulance.
Response to a property owner regarding online
voting.
Email from Ralph Reda regarding water and sewer hook-up
for property outside the WLE core. The Board stands firm on their initial
offering.
Recorded agreement stemming from civil suit against a
property owner to have property cleaned up and brought into compliance with
associations’ rules and regulations.
Letter from a property owner requesting
use of the MCH for a benefit dinner. The benefit dinner is to help raise funds
to pay for educational tuition, and requesting that he fee associated with the
use of the MCH be waived or reduced for all future educational uses for all
property owners.
Old Business
The board has reviewed the recommendations made by the
By-Law Review Committee. Legal will be reviewing suggested
changes.
New Business
WLE Member Forum – some forum members have made their
identities unknown to the WLE administration. Administration will attempt to
recover identities. The board will consider the option of deleting members that
have hidden their identities from WLE administration.
The next meeting of the Board of Directors is scheduled
for January 19, 2008
A motion was made at 1:40 PM by Elvin Quinones and
second by Conrad Zabransky to adjourn the meeting.
Respectfully submitted,
Elvin Quinones
Secretary