The January 19, 2008 meeting of the Board of Directors was opened at 8:12AM with the Pledge of Allegiance.  In attendance were President, Paula Whitney, presiding, Vice President, Steve Sollenne, Treasurer, Gina Florio, Secretary, Elvin Quinones, and members Ted Couillou, Conrad Zabransky and Jerry Beskovoyne. Also in attendance were General Manager John Carney, and George McMullin representing the Advisory Board.

 

The minutes of the December 15, 2007 were reviewed.

 

A motion was made by Ted Couillou second by Gina Florio to accept the minutes as read.  The motion was passed unanimously.

 

Treasurer’s Report – Gina Florio

Treasurer’s report was not available to review.   Gina Florio reports that back dues collections for the month of December totaled $16,663.00.  Only five (5) accounts remain in arrears in excess of $5,000.00.

 

Gina Florio reported on the Finance and Budget Committee.  

 

Gina Florio made a recommendation to contract with Riley and Company for three years.   Two other accounting firms presented bids, William Owens Co., and Zavada & Associates were reviewed by the Finance and Budget Committee.

 

            A motion was made by Gina Florio and second by Steve Sollenne to contract with Riley & Company for three years.  The motion passed unanimously.

 

Members of the Financial and Budget Committee will be meeting with Smith and Barney to discuss our investments in CDs.  The committee will present their recommendations to the Board for review.

 

General Manager’s Report -  John Carney 

 

1. Kasper Lodge – Maintenance has completed the painting of walls and all trim including chair rail that was put around the entire interior of the lodge. Bathroom walls and ceiling have been completed. Scheduled for this week are the installation of the alarm system, flooring for bathrooms, vending room and vestibules. After the completion of the above we will be ready to complete the bathrooms with fixtures and stalls and then the carpet will be installed in the lodge. It has been determined that there are three areas which encompass the parking area that will be dug out due to existing poor existing material, not suitable for a solid base. These areas will be replaced with rock for a good sub-base then covered with modified stone.   The cost so far to build Kasper Lodge is $177,198.  Estimates of approximately $12,000 will be incurred to finish the project.  The costs were kept down thanks to all the volunteers that gave their time and expertise during the construction phase.  Unexpected costs of approximately $30,000 were incurred mainly due to building code changes.  The project is expected to be within the expenditure guidelines.
2. Fitness Center – Framing and exterior sheathing has been completed and presently the roof in being completed. Concrete is planned to be poured by January 18.
3. Aluminum docks for the “Main Beach Area” have been ordered and are expected to be delivered in April. This will be an added attraction to this area. The docks are factory powder coated with a non-slip coating which also keeps them cooler in the bright sunlight.
4. We are looking into manufactured and kit assembly docks for wave runners that will be installed for this coming boating season. We are looking to start out with 6 docks.
5. Rocky has started procedures to initiate the process of our Security being further certified to give our Security more enforcing powers. This is a long process that includes our attorney, Wayne County President Judge and the Wayne County District Attorney and there is no guarantee we will get the certification, but we will pursue it to the best of our ability. On another topic Rocky is continuing his work on being able to monitor certain cameras at the communication center.
6. Capital projects which we have committed to are as follows: Aluminum docks, wave runner docks, S & W backhoe, S & W vehicle, Security Vehicle, Maintenance cinder spreader, Lighting and cameras, new equipment for Kasper and Fitness Center. We will be looking to replace the deck on Beaver Lodge preferably with a concrete deck and the building will be painted. At the same time we will get a price on vinyl siding for a cost comparison. The remaining portion of the indoor pool building will be painted.
7. The Finance Committee is in the process of setting up a meeting with Smith Barney to review our investments. A tentative date has been set up January 25.
8. The accounting department has been busy closing out for 2007 and preparing for the annual audit and tax work. 2007 was a good year financially in reference to our collection rate, collecting on delinquencies, keeping within budget and reserving for future replacement.
9. Wallenpaupack Lake Estates is being further represented in our “community” with the appointment of Steve Sollenne to the Paupack Township Planning Board.
10. S & W is doing a fine job erecting a garage at the STP for housing the two portable generators, along with other miscellaneous equipment.
11. I am looking into a vendor to evaluate our laundry equipment. Due to the size of our laundry facility, not many have shown any interest in servicing our machines or selling us new machines and servicing those machines.
12. Quotes have come in for the Association’s audit and tax preparation. The information has been forwarded to the Finance Committee.
13. Second deer survey was performed on January 16 around midnight. Basically the results were the same as the first. I will review the survey and the computer results as of deer density estimates per square mile.

 

Buildings and Grounds – Ted Couillou

There are no meetings until the spring, 2008.

 

Security – There were no CRC,  Security/Neighborhood Watch panel and Neighborhood Watch meetings in December. 2007. 

 

The next scheduled CRC meeting will be February 2, 2008.

 

The Board reviewed the public safety report submitted by Chief Rock Kizer for the month of December 30, 2007.  A total of 96 calls were received:  16 emergency calls, 65 non emergency calls, 4 hang-ups, and 5 wrong numbers.  Total calls year to date; 414 emergency calls and 920 non-emergency calls.  Very few incidents for the month of December; 4 ambulance calls, two motor vehicle accidents, one large water leak in section 5 and one act of  mischief (five youths were cited).

 

Maintenance and Marina – Jerry Beskovoyne

A comprehensive report from Maintenance was reviewed.  Maintenance has done a great plowing our roads.  There have been three snow storms this season.  The Board has asked John Carney to inquiry with Paupack Township the possibility of bringing back the recycling container affording Property Owners an option to recycle.  The project will be called the Volunteer Green Program and will be opened to property owners one day every weekend.

 

Recreation – Conrad Zabransky

The minutes of the January 12, 2008 Recreation Meeting were reviewed.  Nineteen members were in attendance.  Under “New Business” the Board has noted that “Grand Opening for the Teen Center“ is not accurate.  The center is actually Kasper Lodge and will be open as soon as the project is completed.

 

The next Recreation Meeting is scheduled for February 9, 2008 at 10:00 am at the Adult Lodge.

 

Sewer & Water - Steve Sollenne read the Sewer and Water Report for the period ending January 19, 2008.  New garage to house the portable generators is near completion.  The new back hoe was delivered.  The sewer discharge permit is up for renewal.  The process will be reviewed by DEP and notice will be submitted to Wayne County and Paupack Township.   There have been two home freeze this season, the latest home freeze amounted to a loss of 80,000 gallons of water.  No new home hook-ups till April 15^th, 2008.  S&W are looking into upgrading our water meter reader with automatic readers that are placed in POA vehicles.  This will save manpower time and will also detect leaks in homes in a timely manner.   The Board unanimously agreed to the upgrade and asked Brian Schan to obtain quotes regarding the purchase and implementation of the new Water Reading Program.  The Board will review Brain Schan’s findings.

 

            A motion was made by Steve Sollenne and second by Conrad Zabransky to make a donation of $1,000 to the Lake Wallenpaupack Water Shed District.  Past donations were in the amount of $500.00.  The motion was passed unanimously.

 

Advisory Board – George McMullin

There are no meetings until the spring, 2008.

 

Correspondence

 

Letter to a property owner advising that the BY-law committee recommendations were reviewed by the Board and that the recommendations along with the Board’s input was submitted to the Association’s legal council.

 

Letter from Riley and Company advising that WLE nonprofit status does not exempt the Association from PA sales tax.  Guidelines were also provided regarding filing IRS Form 990 as it relates to reporting of scholarships given by the Association.

 

Response to a property owner regarding his suggestion to have an ambulance stationed in WLE.  Though an on site ambulance would be a great asset to the community, this has been looked into in the past and have reviewed this with the local ambulance crews.  Lakeville has an ambulance manned by qualified personnel 24/7.  The Board of Directors thanks Fleming for his input.

 

Letter to a property owner advising of the Board of Directors decision regarding use of the MCH for a fundraiser.

 

Letter to Howard C. Terreri, Esq requesting that the By-law reformation committee Board of Directors recommendations be reviewed.

 

Lakeville Fire Company requested permission from the Board to use the MCH parking for training on Saturday, January 26, 2008 from 8AM to 4:PM  The Board granted Lakeville fire company their request.

 

Old Business

 

Development of section 7: The new ball field will be staked out in the spring.

 

WLE Forum:  The Board unanimously agreed that any member of the WLE Forum that has made their identity anonymous to the WLE administration will be deleted from the Forum membership.  The property owner will have to establish a new account.  The office will verify Property Owner’s identity and good standing status.  This procedure was always followed in regards to establishing membership to the WLE Forum.  Current forum members that are not in good standing will also be removed from the forum membership.

 

At 10:55am, the Board meeting recessed.

 

At 11:05am, the Board meeting reconvened.

 

Ralph Reda, Chris Reda and Ken Bynoe came to the Board to address the Board’s decision to charge a fee for sewer and water hook-up.  Reda states that the fee is unreasonable.  The Board heard arguments and advised Reda that the Board will take his arguments in consideration when reviewing this matter.

 

At 11:30am, the Board meeting recessed.

At 11:33am, the Board meeting reconvened.

 

The Board had a lengthy discussion regarding Reda’s request to a much lower fee for sewer and water hookup for a non WLE property.  The Board decided to stand by it’s original offering.

 

The Board reviewed the “First Right of Refusals” report for January 19, 2008.  Members of the Board had questions regarding the sale of 73 Indian Drive to  Board of Directors, Vice President, Steve Sollenne and there was discussion as to how it could be perceived as a conflict of interest.  There was also discussion as to another WLE lot being sold for the same price.  The Board concluded that the sale of the property to the Board member was at a fair price and that the only issue was that the sale did go forward without the Board’s knowledge.  The Board saw no problem with the sale of the property, but did decide to have all WLE properties that are for sale reviewed by the Board prior to finalizing the sale to avoid the appearance of conflict of interest.

 

New Business

 

The Board has decided to change the Memorial weekend “WLE Games” to “the Victory games” (for example) to honor Vic Navarro (founder of the memorial weekend games).

The Board will be taking suggestions.

 

The Board, by unanimous consensus, agreed to purchase two TVs, one for the adult Lodge and the other for Kasper Lodge, and a new sound system for the Adult Lodge.  The Board authorized up to $3,000.00 for the purchases.

 

Miniature golf course.

 

Additions to the MCH such as a gazebo and BBQ pit.

 

The next meeting of the Board of Directors is scheduled for February 23, 2008.

 

A motion was made at 1:00 PM by Conrad Zabransky and second by Steve Sollenne to adjourn the meeting.

 

 

Respectfully submitted,

 

 

Elvin Quinones

Secretary