The July 21, 2007 meeting of the Board of Directors was opened at 8:02AM with the Pledge of Allegiance.  In attendance were President, Paula Whitney, presiding, Vice President, Steve Sollenne, Treasurer, Gina Florio, and members, Elvin Quinones, Ted Couillou and Conrad Zabransky. Excused, Jerry Beskovoyne. Also in attendance were General Manager, John Carney and George McMullin representing the Advisory Board.

 

The position of Secretary needed to be filled because of Jack Vetter’s resignation. Paula Whitney nominated Elvin Quinones for Secretary.  Elvin accepted the nomination.  Since there were no further nominations, Elvin was elected by acclamation.

 

The minutes of the June 9, 2007 Breakfast Meeting and Reorganization Meeting & June 30, 2007 Special Meeting were reviewed.

 

A motion was made by Gina Florio, seconded by Steve Sollenne to accept the minutes as written.  The motion was passed unanimously.

 

Treasurer’s Report – Gina Florio

The Board reviewed the June 30, 2007 Treasurer’s Report.  Gina Florio has been in the process of reviewing WLE’s general ledger along with Sandy Aleckna and is happy to report that Sandy has everything under control.  Discussions regarding the Finance Committee and its current role.  It was made clear that the Finance Committee was created as a response to property owners asking for an oversight of the finances and budget process.  The current Finance Committee’s responsibilities were not clear which prompted the BOD to address the need for a Finance Committee.  The BOD has agreed to create a Finance/Budget Committee to be chaired by Gina Florio.  Canvass for potential members will be made public to the community and member selections will be made at the September, 15, 2007 BOD Meeting.

 

General Manager’s Report -  John Carney

1. We have received the permit for Kasper Lodge and Wilmot is scheduled to start excavation and the foundation shortly. Knecht’s contracting will be in to start construction of the building as soon as the foundation is completed. We have repositioned the ball field to allow continued use of the field. Mike Woods from Woodland designs has been contracted to review our property in Section 7 and to give us a proposal for an architects rendering of a ball field. The rendering will be a true to scale drawing and include elevations which can be used for the bidding process.
2. Fire Substation – We will be closing on lot 9, in the next two weeks. We are also in the process of obtaining a lot in lieu of back dues with the intentions of trading that lot for lot 7 to complete gaining property for the proposed future substation.
3. A property owner , who owns a home on Goose Pond Road, is requesting the Association create an access to WLE for golf carts/ATVs. I will review in detail at the meeting.
4. Lakeland Colony is looking to pave the Lakeland Colony Road. By our agreement with them, we would be responsible for ½ the cost. Lakeland forwarded me a proposal for the amount of $29,036, our portion would be $14,518. Should we go ahead with this project, I anticipate the work being done in the Fall. I will be proposing some additional paving and road work. The West Gate and Adult Lodge parking lots are in need of repaving and if the budget allows, some roads that are scheduled for 2008 may be able to be done in the Fall. The BOD has agreed by unanimous consensus to share the cost with Lake Colony.
5. There is no Certificate of Deposits coming due before the August meeting. On August 21, a CD will be maturing in the reserve account. Before the next meeting I will review with Gina our alternatives and report at the August meeting.
6. Stairway improvements have been done at the PPL property below the MCH. We have seen more activity in this area in the last few years.  

 

The wood and debris in section 7 has been cleaned up.  Neighboring property owners have expressed the thanks to John Carney.

The foundation has been removed from a property by WLE, due to unsuccessful attempts to contact the property owner. His account has been billed. If payment is not made we will be putting a lien on the property.

Signs at Beaver Beach regarding no swimming when lifeguards are present will be replaced if it is determined that the current sign is inadequate or removed.

Lakeville Fire House expressed a desire to post signs indicating that Lakeville Fire House is first responder for WLE.  The signs will be covered by Lakeville Fire house.  John Carney will speak to the fire chief at the fire house.

Electronic bulletin board will be looked into by John Carney and will report findings to the Board at our next meeting. Every year, Lilly pads are treated at Beaver Lake as part of the Lake Treatment Program.  Some property owners have expressed that the removal of Lilly pads are detrimental to the fish.  John Carney will try to find a compromise. Leaf collections will be scheduled for the Fall.  Details and announcements will be discussed at the next Board meeting.

 

Buildings and Grounds - Ted Couillou

The Board reviewed the report of the July 14, 2007 WLE Buildings Committee Meeting.  The BOD asked that the Building Committee address tree replacements to include alternatives such as fruit trees and whether there is a set number of replacement trees for each tree that is cut down.  The BOD has also asked the Building Committee to review fines as it relates to unauthorized tree cutting.  Discussed was the feasibility of building a platform at Deer Lake where the children swings were once located, adjacent to drainage pipe. John Carney will look into it. 

 

The next meeting is scheduled for August 4, 2007.

 

Paula shared with the Board of Directors her recent conversations with a property owner.

The Board reviewed all previous correspondence and minutes pertaining to a specific property owned by a property owner/realtor. There are no plans on doing anything different than the previous board had agreed to. The Board’s consensus is that if we acquire any lots that the property owner/realtor may be interested in then we would look into trading for their lot. They have valued their lot for $30,000 and the Association does not have any lots of equal value or any lots in combination that the property owner/realtor is interested in trading. It was decided that if the property owner has a lot that they may be interested in trading for; the Board recommends that they contact the property owner/realtor directly. The Board has no interest in purchasing said lot and would not deny a property owner from building on the lot. The Board asked John to forward their decision to the property owner.

 

Security – Elvin Quinones

The Board also reviewed the reports of the June 2, 2007 and July 7, 2007 Citation Review Committee.

Ed Lowe was elected to serve as Chairperson of the CRC.  For the months of May and June, 52 citations were reviewed with the following results: 24 citations remain guilty as cited, 2 were found not guilty, 23 met compliance, and one citation was held over for future review.  The CRC requested that the BOD change the membership breakdown, i.e. 7 members and two alternates to 9 members and no alternates. 

 

A motion was made by Elvin Quinones and second by Conrad Zabransky to amend the CRC Procedures changing the number of members serving on the CRC from 7 members and two alternates to 9 members and no alternates and to set a quorum to be no less than 5 members.  The motion was passed unanimously.

 

The Board reviewed the public safety report submitted by Chief Rock Kizer for the month of June, 2007.  A total of 159 calls were made; 54 emergency calls, 96 non emergency calls, 5 hang-ups, and 4 wrong numbers.  The report also suggested that fines related to citations for the serious offenses such as; disorderly conduct, criminal mischief, harassment, vandalism should follow closely Pennsylvania fine index. The Board will be reviewing the fine index and take into consideration CRC recommendations.

 

Elvin Quinones has formed a “security/neighborhood panel” to discuss issues that have been raised on the public forums and by property owners.  The panel has met twice; June 29 and July 13, 2007. Panel members present were: Elvin Quinones, Paul Pogozelski, Mick Henry, Jerry LaStella and Chief Kizer.  Suggestions presented to the Board concerned lighting, vehicle identification stickers, curfew and communications officer.   The Board discussed each topic with the following results:

Lighting will be placed behind the Main Clubhouse and the existing light will be repositioned to illuminate the MCH.

Part-time Communications officers have been approved for hiring. Currently, security has in the budget two approved security officers, but Chief Kizer has not been able to hire qualified officers.  Two part-time Communications Officers will be hired in lieu of two full-time security officers.

Vehicle identification stickers and curfew will be revisited in future meetings should more data be presented to the Board that would support the Panel’s suggestions presented to the Board.

 

Maintenance and Marina –  Jerry Beskovoyne

Jerry Beskovoyne was not present with due to prior engagement that could not be rescheduled.  A comprehensive report from Maintenance was reviewed.  Among items listed were: completion of installation of docks and walkways, seasonal amenities prepped and are open for the summer season.  John Carney discussed the possibility of having a slip dedicated for wave runners.  There are a couple of areas along the docks that are not adequate for boats.  A seasonal rental by lottery every year can be afforded to property owners.  John Carney believes that we can make 3 - 6 spots available for wave runners.

 

Legal and Administration – Paula Whitney

There is no new information to report on the negotiations with Bill Spillane and Section 6.

 

Recreation – Conrad Zabransky

The minutes of the July 7, 2007 Recreation Meeting were reviewed.

Recreation has done an outstanding job putting together community events.  Thanks to all the volunteers for their hard work and commitment.

The next Recreation Meeting is scheduled for August 4, 2007 at 10:30 am at the Adult lodge.

 

The Board unanimously agreed to absorb and support the Fitness Center (currently located at Beaver Lodge) as an amenity.

 

Sewer & Water - Steve Sollenne

The Board reviewed the Sewer and Water Report for the period June – July, 2007.  The Sewer and Water Department has been extremely busy locating and correcting water leaks.  The water pressure valve inspections are continuing.  Sewer & Water has requested that notification be made during power outages to assure that pumps and other vital equipment are not damage while out of operation. Sewer and water has requested that notification be made quickly during power outages to keep the pump stations from overflowing.

 

Advisory Board - George McMullin

The minutes of the June and July Advisory Board Meetings were reviewed.

Additional parking for golf carts was discussed. Property owners with golf carts can park at the lot on Evergreen.

The next Advisory Board meeting is scheduled for August 5, 2007 at the MCH at 11:30am.

 

Correspondence

 

a)      Letter to property owner from John Carney at the request of the Board in response to suggestions regarding U-dock improvements, dog run, the baseball field and other topics.

b)      Letter to property owner from John Carney at the request of the Board in response to an e-mail sent to the Board regarding the baseball field.

c)      A letter from a property owner to John Carney regarding the property owner’s criticism of the CRC and Security.

a)      A letter from Warren Schloesser Esq. to Howard Terreri Esq. requesting a copy of the first agreement regarding the Sewage Agreement

b)      Response from Howard Terreri Esq. to Warren Schloesser Esq.

c)      Jack Vetter’s resignation letter.

 

Unfinished Business

 

Kasper Lodge

Lakeville Substation

a)      Fitness Center plans have been sent to the township for approval.

b)      John Carney will contact Lakeville Fire House Chief to check on status for the letter of intent regarding building a sub-station on Goose Pond Road. 

c)      Scholarship Fund/Committee will be discussed at the next Board meeting so that new members can become familiar with the proposed endeavor.

d)      The By-Law Reformation Committee has indicated that Board members can attend the sessions only as observers and not as participants.  The Board feels that Board members are property owners and should have a say on what is discussed at the By-Law Reformation Committee meetings. 

 

New Business

 

a)      John Carney will look into replacing the U-dock.  The area is being used on a regular basis.  

b)      Control hunt addressing the deer population in WLE.

c)      Development of Section 7/ new ball field

d)      The Board discussed board member participation as moderators on the WLE forum.  Topic was tabled, and will be discussed at the next board meeting.

 

The next meeting of the Board of Directors is scheduled for August 18, 2007 8:00am at the administration Building.

 

A motion was made at 12:50pm by Elvin Quinones to adjourn the meeting, seconded by Conrad Zabransky.

 

Respectfully submitted,

 

Elvin Quinones,

Secretary