The May 21, 2011 meeting of the Board of Directors was opened at 8:00 AM with the Pledge of Allegiance. All members were present with the exception of the Gina Florio who was absent with an excuse. In addition were the General Manager, John Carney and Steve Sollenne, representing the Advisory Board.

 

The March 26, 2011 minutes were reviewed.

 

A correction was noted in regards to the Candidates Night held in April. The Women’s Luncheon Club sponsored the event, but it was Alice Mars that organized it.

 

2 minor grammatical errors were corrected as well.

 

A motion was made by Ted Couillou and seconded by Dan Braun Minutes to accept the minutes as corrected. The motion passed unanimously

 

Treasurer’s Report – Dan Braun

Monthly Report as of April 30, 2011

WLE POA Cash in Bank Accounts Totaling:   $2,282,370.15

WLE POA Equity (Cash Basis):  $3,288,858.87

Dues Assessments Collection Rate:  100.9% on a Budget Year-to-Date Basis (excluding $104,136.06 in pre-paids); $45,566.69 in cumulative annual prior dues (less than one year in arrears); collections report – not available. 

Significant individual line item actual-to-budget negative variances as of April 30, 2011: 

·     Due to the increased price of motor and heating fuels, a total annual cumulative negative variance of approximately $7,000 was realized across multiple departments.

·     Maintenance expense in excess of $1,200 in Pools/Recreation pertaining primarily to Beaver Pool.

Studies and Projects: 

·     Finance Committee reviewed monthly financial statements and received clarification of questions.

·     Treasurer and Finance Committee have continue an assessment of alternate investment strategies from commercial investment sources that could yield a better return on WLE POA funds.  Two proposals have been received thus far and another is anticipated in the near future for evaluation.

·     Treasurer and Finance Committee is conducting an ongoing investigation of alternative revenue sources to assist in the funding of our community.

·     Treasurer is in discussions with independent food service managers to conduct unannounced checks of food service operations within the WLE POA community.

·     Treasurer has gathered updated comparative information pertaining to dues, assessments, inclusive services and amenities of WLE and other POAs in the Poconos for presentation to the Finance Committee and the BOD.

·     An extensive investigation into the “flows” of the Sewer Treatment Plant (domestic and inflow/infiltration) and the Water System as it relates to projected capacity requirements is ongoing.  Results are being shared with the BOD as information becomes available.

·    Treasurer continues to develop options and pricing for all projects on the “Wish List” to convert it to a Five-Year Plan for New Capital Projects. 

 

General Manager’s Report – John Carney

 

1.      To date Kevin Shultz, of Shultz Hatchery, has not been in to stock fish in Beaver and Deer Lake. I left a message with him to contact me since we may want to rethink the proportion of fish stocked at each lake. The recent breaking of the beaver dam in section 6 brought many fish from that lake to Beaver Lake in Section 2. We have initiated our new fishing regulations. The appropriate areas have posted and we have created postcards for our Public Safety Department to distribute to property owners who they see fishing. Permanent signs are currently on order. Final decisions regarding penalties will need to be agreed upon at today’s meeting.

 

A discussion ensued regarding fines for violations of the new fishing rules in WLE’s interior lakes. Warnings will be issued before all else. Along with the warning, the violator will be given a handout that contains the permitted fish sizes, limits etc. A measurement guide is printed right on the handout so it can be kept in tackle boxes as a quick reference guide. After the initial warning, the suggested fine is $50 for the 1^st fish over the allotted limit or under the approved size and then $10 per fish after, which is believed to be in accordance with state fines. After further negotiations the following was decided:

 

A motion was made by Dan Braun and seconded by Al Cucciniello to distribute warnings for violations of the WLE fishing rules to be followed by $25 for the first fish and $5 for each fish thereafter for repeat offenders. The motion passed 4 to 1 with Ted Couillou against.

 

 

2.      The annual meeting packet has been mailed. The financial statements that were omitted from the mailing are posted on the website and copies are available in the Administration Office upon request

 

3. A beaver dam located in section 6 gave way on April 30. The lake holding the dam was approximately the same size as our interior lakes. The large amount of the water from the release was quite destructive. Damage was incurred to drainage ditches, road shoulders and personal property located predominantly on Rolling Hills. As soon as the situation was discovered, WLE Maintenance began their efforts to mend some isolated situations where property owners were unable to access their driveways. They also tended to areas along the roadway that were severally washed out. Rolling Hills to Tomahawk had to be temporally shutdown.  First thing Monday morning the Maintenance Department and an outside contractor began the task of completing all needed restoration. We assisted property owners with driveway repairs wherever possible. This mostly consisted of repairing wash-outs. Since this incident, various agencies have been contacted to review the situation and find a subsequent solution so as to avoid it from happening again. We are seeking permits through the USDA to continually trap the beavers in order to prevent the rebuilding of the dam.

4.      The Beaver Snack bar is near completion; however it will not be ready for use on Memorial Day Weekend. The continued rain we have experienced in the last month has delayed the project. With the consensus of the BOD, we agreed to make some adjustments to the concrete so as to avoid a railing in the service window area that would otherwise be required by the ADA.  After a quick review it was decided that with the machinery already positioned here, this would be an optimum time to perform the needed expansion of the Beaver Pool parking lot.  

 

5.      The marina is open with thanks to Maintenance who had to make some adjustments in order to bring us into compliance with PPL’s shoreline regulations. The Board would like to extend a thank you to the Maintenance Department for their hard work and dedication in getting the marina open in a timely fashion during a season whose weather that was less than cooperative. 

 

6.      The Sewer and Water Department performed their water flushing program this past week with little disturbance to property owners.

 

 

Marina – Al Cucciniello

 

Numbers that have been submitted by Marina Coordinator Kathy Sollenne for the 2011 boating season:

 

To date of this meeting:

344 slips, 8 new

 

New:

34 property owners from the waiting list have received permanent slips

38 property owners had their slips “upgraded” 

 

Misc:

As of 5/7/11 the waiting list is at 216

To date, there are 25 sublets for this season

There were 32 lottery entries for the 8 wave runner slips

 

The solar lights at the end of the docks will be replaced.

 

Building – Al Cucciniello

 

Sandi Boyer has been named chairperson and secretary of the Building Committee.

 

A question arose during the meeting in regards to garage floors. The township rules state that, if a garage has an overhead door, it is required to have a concrete floor. That includes any outer structure. An example: if a 10 feet long shed has a garage door, it is required to have a concrete floor.  

 

Sprinkler systems are no longer required as per State of Pa.

 

An addition will be made to the Rules & Regulations so as to include the following:

 

No types of solid fuel outside burning structures (i.e.= furnaces and the like) are permitted outdoors.

 

A house that had been painted a color outside of WLE’s acceptable shades now has 3 months to be repainted in order to correct the situation and be in compliance.

 

Sewer & Water – Ted Couillou

 

Line flushing was performed on May 16, 17 and 18. There was very little inconvenience to property owners. The process went well.

 

Ted commended Maintenance for the job they did on the Marina

 

The floors at the indoor pool have been treated with an anti-slip substance that seems to be making a difference. 

 

Public Safety – Jerry Lastella

 

We are researching a 2 week trial on the speed signs suggested by Jerry Lastella. July 4 weekend is the optimum timeframe we are looking for.

 

Legal and Administration – Gina Florio (Jerry Beskovoyne presented Gina’s report in her absence)

 

A property owner has offered to videotape the Annual Property Owners Meeting. Since it had already been decided in 2010 that a stenographer would no longer be used, this is an alternate way to make a verbatim record of the meeting available to all property owners

 

Citation Dispute Committee, Recreation and Neighborhood Watch – Peggy Kostyshyn

 

Citation Dispute Committee:

At the May 7^th CDC meeting, 2 property owners came in to dispute their citations

CDC is still in need of members

*A full set of CDC’s minutes can be viewed on the WLE website

 

Recreation:

The Board has approved the purchase of the new projector and screen to be used at the 40^th anniversary celebration as well as other events throughout the year.

 

The 9/11 Committee submitted the wordage for the memorial’s unveiling ceremony for the Boards endorsement. It was unanimously approved.

 

The ceremony is slated to take place on Sunday, September 4, 2011 at 2:00 pm.

 

A full set of Recreation’s minutes can be viewed on the WLE website or obtained in the office upon request.

 

Neighborhood Watch:

The Board would like to thank the members of Neighborhood Watch for their assistance with traffic control and such on April 30 when we experienced the water problems due to the dam break in Section 6.

 

Neighborhood Watch is still in need of members

 

Correspondence

 

The following correspondence was reviewed:

 

A letter via email from a property owner regarding the Redneck Reception

 

A response letter to a property owner from Jerry Beskovoyne  

 

A letter of appreciation to the State Police from Jerry Beskovoyne regarding an April 8 incident

 

Right of First Refusals

 

4 were reviewed.

 

Unfinished Business

 

Nothing new to report

 

New Business

 

Dan brought up the fact that Wayne County has lots within WLE that have not sold on tax sales and we are not getting revenue on them from dues, nor is Wayne County getting taxes.  After discussion, it was agreed that Dan would have a meeting with the Wayne County Treasurer and Tax Assessor to explore a negotiated purchase of these lots for a discount on the taxes.  In view of the fact that WLE only has seven lots currently in inventory and receives inquiries more frequently than Wayne County receives interest at tax sales and that there are no tax sales scheduled, it is more likely that the revenue streams on these lots from dues will be re-established by WLE taking over the lots than by the status quo.

 

Dan brought up the issue of supplemental heating of the outdoor pools.  A cost-benefit analysis is being conducted pending receipt of cover costs for both Beaver and Rockledge Pools.  Notwithstanding the outcome of this cost-benefit analysis, the current price of propane for supplemental heating of the pools will drive the cost of heating above that of any in history.  After a lengthy discussion, it was agreed by consensus that the supplemental heaters will be set at not higher than 78 degrees for Rockledge Pool and not higher than 80 degrees for Beaver Pool.

 

A Motion was made by Peggy Kostyshyn and seconded by Al Cuccinello to adjourn the meeting.

 

The meeting was adjourned at 1:30

 

The next meeting is the Annual Property Owners Meeting to be held on June 11 at 10:00 AM in the Main Clubhouse

 

Respectfully submitted,

 

 

Nancy Settepani

 

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