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WALLENPAUPACK PROPERTY OWNERS
ASSOCIATION BOARD OF DIRECTORS
MEETING HIGHLIGHTS OF THE
UNAPPROVED MINUTES MAY 21, 2011 The
May 21, 2011 meeting of the Board of Directors was opened at 8:00 AM with the
Pledge of Allegiance. All members were present with the exception of the Gina
Florio who was absent with an excuse. In addition were the General Manager,
John Carney and Steve Sollenne, representing the Advisory Board. The
March 26, 2011 minutes were reviewed. A
correction was noted in regards to the Candidates Night held in April. The
Women’s Luncheon Club sponsored the event, but it was Alice Mars that organized
it. 2
minor grammatical errors were corrected as well. A
motion was made by Ted Couillou and seconded by Dan Braun Minutes to accept the
minutes as corrected. The motion passed unanimously Treasurer’s Report – Dan Braun Monthly Report as of April 30, 2011 WLE POA
Cash in Bank Accounts Totaling:
$2,282,370.15 WLE POA
Equity (Cash Basis): $3,288,858.87 Dues Assessments Collection Rate: 100.9% on a Budget Year-to-Date Basis
(excluding $104,136.06 in pre-paids); $45,566.69 in cumulative annual prior
dues (less than one year in arrears); collections report – not available. Significant individual line item
actual-to-budget negative variances as of April 30, 2011: · Due to the increased price of motor and heating fuels, a total
annual cumulative negative variance of approximately $7,000 was realized across
multiple departments. · Maintenance expense in excess of $1,200 in Pools/Recreation
pertaining primarily to Beaver Pool. Studies and Projects: · Finance Committee reviewed monthly financial statements and
received clarification of questions. · Treasurer and Finance Committee have continue an assessment of
alternate investment strategies from commercial investment sources that could
yield a better return on WLE POA funds.
Two proposals have been received thus far and another is anticipated in
the near future for evaluation. · Treasurer and Finance Committee is conducting an ongoing
investigation of alternative revenue sources to assist in the funding of our
community. · Treasurer is in discussions with independent food service managers
to conduct unannounced checks of food service operations within the WLE POA
community. · Treasurer has gathered updated comparative information pertaining
to dues, assessments, inclusive services and amenities of WLE and other POAs in
the Poconos for presentation to the Finance Committee and the BOD. · An extensive investigation into the “flows” of the Sewer Treatment
Plant (domestic and inflow/infiltration) and the Water System as it relates to
projected capacity requirements is ongoing.
Results are being shared with the BOD as information becomes available. · Treasurer continues to develop options and pricing for all
projects on the “Wish List” to convert it to a Five-Year Plan for New Capital
Projects. General
Manager’s Report – John Carney 1.
To
date Kevin Shultz, of Shultz Hatchery, has
not been in to stock fish in Beaver and Deer Lake. I left a message with him to
contact me since we may want to rethink the proportion of fish stocked at each
lake. The recent breaking of the beaver dam in section 6 brought many fish from
that lake to Beaver Lake in Section 2. We have initiated our new fishing
regulations. The appropriate areas have posted and we have created postcards for
our Public Safety Department to distribute to property owners who they see
fishing. Permanent signs are currently on order. Final decisions regarding
penalties will need to be agreed upon at today’s meeting. A
discussion ensued regarding fines for violations of the new fishing rules in
WLE’s interior lakes. Warnings will be issued before all else. Along with the
warning, the violator will be given a handout that contains the permitted fish
sizes, limits etc. A measurement guide is printed right on the handout so it
can be kept in tackle boxes as a quick reference guide. After the initial
warning, the suggested fine is $50 for the 1st fish over the
allotted limit or under the approved size and then $10 per fish after, which is
believed to be in accordance with state fines. After further negotiations the
following was decided: A
motion was made by Dan Braun and seconded by Al Cucciniello to distribute
warnings for violations of the WLE fishing rules to be followed by $25 for the
first fish and $5 for each fish thereafter for repeat offenders.
The motion passed 4 to 1 with Ted Couillou against. 2.
The
annual meeting packet has been mailed. The financial statements that were
omitted from the mailing are posted on the website and copies are available in
the Administration Office upon request
4.
The
Beaver Snack bar is near completion; however it will not be ready for use on
Memorial Day Weekend. The continued rain we have experienced in the last month
has delayed the project. With the consensus of the BOD, we agreed to make some
adjustments to the concrete so as to avoid a railing in the service window area
that would otherwise be required by the ADA. After a quick review it was decided that with
the machinery already positioned here, this would be an optimum time to perform
the needed expansion of the Beaver Pool parking lot. 5.
The
marina is open with thanks to Maintenance who had to make some adjustments in
order to bring us into compliance with PPL’s shoreline regulations. The Board
would like to extend a thank you to the Maintenance Department for their hard
work and dedication in getting the marina open in a timely fashion during a
season whose weather that was less than cooperative. 6.
The
Sewer and Water Department performed their water flushing program this past
week with little disturbance to property owners. Marina
– Al Cucciniello Numbers
that have been submitted by Marina Coordinator Kathy Sollenne for the 2011
boating season: To date of this meeting: 344
slips, 8 new New: 34
property owners from the waiting list have received permanent slips 38
property owners had their slips “upgraded”
Misc: As
of 5/7/11 the waiting list is at 216 To
date, there are 25 sublets for this season There
were 32 lottery entries for the 8 wave runner slips The
solar lights at the end of the docks will be replaced. Building
– Al Cucciniello Sandi
Boyer has been named chairperson and secretary of the Building Committee. A
question arose during the meeting in regards to garage floors. The township
rules state that, if a garage has an overhead door, it is required to have a
concrete floor. That includes any outer structure. An example: if a 10 feet
long shed has a garage door, it is required to have a concrete floor. Sprinkler
systems are no longer required as per State of Pa. An
addition will be made to the Rules & Regulations so as to include the following: No
types of solid fuel outside burning structures (i.e.= furnaces and the like)
are permitted outdoors. A
house that had been painted a color outside of WLE’s acceptable shades now has
3 months to be repainted in order to correct the situation and be in
compliance. Sewer
& Water – Ted Couillou Line
flushing was performed on May 16, 17 and 18. There was very little
inconvenience to property owners. The process went well. Ted
commended Maintenance for the job they did on the Marina The
floors at the indoor pool have been treated with an anti-slip substance that seems
to be making a difference. Public
Safety – Jerry Lastella We
are researching a 2 week trial on the speed signs suggested by Jerry Lastella.
July 4 weekend is the optimum timeframe we are looking for. Legal
and Administration – Gina Florio (Jerry Beskovoyne
presented Gina’s report in her absence) A
property owner has offered to videotape the Annual Property Owners Meeting.
Since it had already been decided in 2010 that a stenographer would no longer
be used, this is an alternate way to make a verbatim record of the meeting
available to all property owners Citation
Dispute Committee, Recreation and Neighborhood Watch
– Peggy Kostyshyn Citation Dispute Committee: At
the May 7th CDC meeting, 2 property owners came in to dispute their
citations CDC
is still in need of members *A
full set of CDC’s minutes can be viewed on the WLE website Recreation: The
Board has approved the purchase of the new projector and screen to be used at
the 40th anniversary celebration as well as other events throughout
the year. The
9/11 Committee submitted the wordage for the memorial’s unveiling ceremony for
the Boards endorsement. It was unanimously approved. The
ceremony is slated to take place on Sunday, September 4, 2011 at 2:00 pm. A
full set of Recreation’s minutes can be viewed on the WLE website or obtained
in the office upon request. Neighborhood Watch: The
Board would like to thank the members of Neighborhood Watch for their
assistance with traffic control and such on April 30 when we experienced the
water problems due to the dam break in Section 6. Neighborhood
Watch is still in need of members Correspondence The
following correspondence was reviewed: A
letter via email from a property owner regarding the Redneck Reception A
response letter to a property owner from Jerry Beskovoyne A
letter of appreciation to the State Police from Jerry Beskovoyne regarding an
April 8 incident Right
of First Refusals 4
were reviewed. Unfinished
Business Nothing
new to report New
Business Dan
brought up the fact that Wayne County has lots within WLE that have not sold on
tax sales and we are not getting revenue on them from dues, nor is Wayne County
getting taxes. After discussion, it was
agreed that Dan would have a meeting with the Wayne County Treasurer and Tax
Assessor to explore a negotiated purchase of these lots for a discount on the
taxes. In view of the fact that WLE only
has seven lots currently in inventory and receives inquiries more frequently
than Wayne County receives interest at tax sales and that there are no tax
sales scheduled, it is more likely that the revenue streams on these lots from
dues will be re-established by WLE taking over the lots than by the status quo. Dan
brought up the issue of supplemental heating of the outdoor pools. A cost-benefit analysis is being conducted
pending receipt of cover costs for both Beaver and Rockledge Pools. Notwithstanding the outcome of this
cost-benefit analysis, the current price of propane for supplemental heating of
the pools will drive the cost of heating above that of any in history. After a lengthy discussion, it was agreed by
consensus that the supplemental heaters will be set at not higher than 78
degrees for Rockledge Pool and not higher than 80 degrees for Beaver Pool. A
Motion was made by Peggy Kostyshyn and seconded by Al Cuccinello to adjourn the
meeting. The
meeting was adjourned at 1:30 The
next meeting is the Annual Property Owners Meeting to be held on June 11 at
10:00 AM in the Main Clubhouse Respectfully
submitted, Nancy
Settepani
Designed, Created and Maintained by Office Staff Under the Direction of The Board of Directors |