The May 24, 2008 meeting of the Board of Directors was opened at 8:05AM with the Pledge of Allegiance.  In attendance were President Ted Couillou, presiding, Vice President Steve Sollenne, Secretary, Elvin Quinones, Treasurer Gina Florio and members, Jerry Beskovoyne and Conrad Zabransky.  Also in attendance were General Manager John Carney, and George McMullin representing the Advisory Board.

 

At 8:08 AM, an Executive session was convened; George McMullin was excused for duration of the Executive session.

 

At 9:03 AM, the Board of Directors meeting resumed.

 

The Board concluded in the Executive session that; it would be in the best interest for us to meet with Howard, our Attorney, for legal advice on the property owners concerns with respect to conflict of interest issues.

 

The minutes of the April 19, 2008 were reviewed.

 

A motion was made by Steve Sollenne, second by Conrad Zabransky, to accept the minutes as read.  The motion was passed unanimously.

 

Sewer & Water - Steve Sollenne

 

Brian Schan presented to the Board the meter system upgrade quotation provided by Exeter Supply Company.  The current meter system is obsolete in keeping up with the growing water supply demand as well as identifying leaks in a timely and cost effective manner. The current system is not efficient in identifying water leaks which can take 10 days to read each and every meter in WLE in addition to loading the data manually.  The new system is automated and all meters in WLE can be read and uploaded in less than three hours.  This can identify leaks (running water, toilets, etc.) in unoccupied homes in a timely fashion, saving WLE thousands of gallons of potential water loss.  WLE can also benefit from the new system with the savings in electric as it relates to the pumping of water to the properties. The pumps are running as it responds to the water demand.  Water leak adds to the water supply demand causing the pumps to work harder and draw more on electric.  Other measures that have been implemented has reduced water usage from 113 million gallons in 1998 to 77 million gallon present date. The pressure reducing valves have contributed approximately 10 million gallons in saving this past year notwithstanding WLE’s extraordinary growth in the past 13 years.  Brain also expressed his concerns regarding curb shut off valves.  Many properties do not have their shut off vales identified; some are buried underneath landscaping and black topped driveways.  Shut off vales should be checked by property owners to determine whether the shut vales are functional.  Brain also pointed out that property owners are responsible for the water line tapped to the main water line, located in the middle of the road.  Brian advised of the existence of a “Service Line Protection” insurance plan offered by PRWA Financial Services.  The plan covers 100% of the cost to repair or replace water lines leading to the home.  The cost per home is $3.00 per month.  PWRA will service WLE as one customer.  Property owners interested in the plan will pay the fee to WLE.  WLE will then pay PRWA.  John Carney will study how WLE can administer this endeavor. 

 

A motion was made by Steve Sollenne, second by Conrad Zabransky, to go forward with the Water Meter Upgrade project at a cost of approximately $152,000.00 (approx. $93.00 per property lot).   The motion was passed unanimously.

 

The Board asked John Carney to present financing options to complete the project.

 

Treasurer’s Report – Gina Florio

 

Treasurer’s report was reviewed.   Collections are at almost 100%.  Back dues collected for the month, 33,637.19. 

 

Smith Barney informed that they no longer can handle our operating money market/check accounts. Smith Barney is still interested in handling our investments and our non-operating money market accounts but not being a bank is proving to be difficult with their current system.

 

A motion was made by Jerry Beskovoyne, second by Conrad Zabransky transfer the existing operating money market account at Smith Barney to the Honesdale bank.  The motion was passed unanimously.

 

The financial statements were reviewed.

 

A motion was made by Gina Florio, second by Conrad Zabransky to accept the financials.  The motion was passed unanimously.

 

General Manager’s Report -  John Carney 

1. Kasper lodge is completed and an open ceremony is scheduled for May 24.
2. The WLE Fitness Center is near completion and should be completed within the next 2 weeks.
3. All amenities are ready for the Memorial Day Weekend. Volunteers completed the overhead electric at the campgrounds and Sewer & Water completed the water line to the remaining seasonal sites. The campgrounds 18 sites have electric and water and 9 of the sites are seasonal. All seasonal sites are booked. Beaver and Rockledge pool are ready for the season.
4. The new aluminum docks have been installed at the WLE Main Beach Area.
5. The wave runner docks are being installed and anticipated to be completed by the Memorial Day Weekend.
6. The post office has added new mailboxes at the both gates and has assigned property owners new boxes. The post office has coordinated a numbering system at the post office and at our mailboxes. Delivery has improved, but we are still getting complaints from property owners receiving wrong mail and not getting their own mail.
7. We have received word that we can resume recycling as soon as we have an area erected separate from the compactor area that can be locked and must be manned while recycling operations are in place.
8. The only pending item for the substation is the entrance gate.
9. Road work has started and will continue into the June. Roads faired well this past winter, better than some other communities according to the road contractor, he credits that to drainage work that has been done and our attempt to keep heavier vehicle off the roads during the spring/thaw cycles.
10. As per the Board’s request about inquiring as to the need of helmets in the skate park the insurance company has indicated through the underwriter, helmets must be worn.
11. Beaver Lodge has been painted and more parking areas have been added. The indoor pool exterior still needs to be painted.  Rockledge pool is opened.

Buildings and Grounds – Ted Couillou

 

There were discussions concerning the regulations for docks on Beaver Lake and Deer Lake.  A suggested revision of these regulations will be submitted at the June 7^th building Committee meeting for consideration.  Also discussed was the current color chart for WLE that was adopted in the late 1990’s.  This chart will be reviewed tat the June 7^th meeting.

 

The next Building committee meeting is scheduled for June 7^th, 2008 at 9:30am.              

 

Security – Elvin Quinones

 

The Board reviewed the public safety report submitted by Chief Rocky Kizer for the month of April, 2008.  A total of 74 calls were received:  25 emergency calls, 39 non emergency calls, 4 hang-ups, and 6 wrong numbers.  Total calls year to date; 96 emergency calls and 211 non-emergency calls.

 

The Security/Neighborhood Panel met on May 3, 2008.  Panel members present were: Elvin Quinones, Paul Pogozelski, Mick Henry, Jim Nelson, Jerry LaStella and Chief Kizer. Lighting at the main Club House still needed.  Lighting at the new gym needs to be redirected so that it doers not interfere with the cameras.  Convert the two current part- time dispatchers to full-time dispatcher for the communication center.  The board feels that a third-part time dispatcher would be more cost effective.

 

The Board reviewed the report of the May 3, 2008 Citation Review Committee.  20 citations were found guilty, 6 citations were found guilty as charged and issued written warnings and one citation was held over pending further information.  The Board does not concur with the CRC stance on written warnings. Written warnings should be left to the discretion of Security.  The next CRC meeting is scheduled for June 7, 2008 at 9:00am.

 

Maintenance and Marina – Jerry Beskovoyne

 

A comprehensive report from Maintenance was reviewed. Roads are in good shape.  Additional parking spots were made available at Beaver Lodge.  Docks are completed.  Stairway for A dock is being repaired.  The work boat, “The Suds”, located on C dock will be removed.  The spot can be made available for boaters to temporarily tie their boats.  Stones will be spread in the areas where golf carts park at the marina.

 

Legal and Administration – Ted Couillou

 

The annual meeting packets have been mailed.  No new developments with Bill Spillane.

 

The board reviewed 13 first right of refusals for the period ending May 24, 2008.

 

Recreation – Conrad Zabransky

 

The minutes of the May 10, 2008 Recreation Meeting were reviewed   Kudos to the recreation volunteers.  Comedy show was a success.  Memorial weekend plans are all set.

 

The next Recreation Meeting is scheduled for June 7, 2008 at 10:30 am at the Adult Lodge.

 

Advisory Board – George McMullin

 

The minutes of the May Advisory Board Meeting were reviewed.

POs are requesting that a line be painted at the West Gate parking lot parallel to Goosepond Rd.  Vehicles are parking too close to the road during the morning school bus pick-ups and are obstructing the view for drivers pulling onto Goosepond Rd.

 

Correspondence

 

Letter from Smith Barney regarding WLE money market account.

Letter from the By-Law Reformation Committee withdrawing their recommendations as originally submitted.  The Board asked John Carney to respond:  Committee’s sanctioned by the Board of Directors serve to assist the Board of Directors. The By-Law Review Committee spent a great deal of time and effort to make revisions, which were then submitted to the Board. At that point the Committee’s job was completed. It was then the Board’s job along with legal counsel to finalize the committee’s recommended revisions. The Board and legal counsel had to take into consideration what was legal, practical and fair to all. The Board did take the committee’s recommendations and along with legal counsel produced the document to be voted on by the membership.

 

 

Letter from a property owner regarding the skate park rules liability concerns. The Board asked John Carney to respond.

 

Old Business

 

Development of section 7:  The new ball field has been staked out.

 

Lakeville Sub-Station:  Three drivers are currently certified. Others are being trained.  Lakeville Fire Department is looking for property to build a sub-station capable of housing two to three apparatus and EMT.  One consideration is swapping lots in section seven for a lot owned by the Boy Scouts of America (BSA).

 

Deer Control; The Board reviewed the final report prepared by the USDA APHIS Wildlife Services.  Estimate deer population is 140 per square mile.  Recommended herd in a square mile radius situated in a dense forest area is 20 per square mile.  The Board plans to have a informational meeting for the community with a representative from the UDSA Wildlife Services as a guest speaker. 

 

Fitness Center should be completed mid June, 2008.  The Board approved the purchase of three TV monitors at a cost of approximately $1,415.00.

 

New Business

 

Dedication plaque at Deer Beach naming the area the VIC NAVARRA WAY in honor of Vic Navarra, founder of the WLE Labor Day games.

 

The next meeting of the Board of Directors is scheduled for June 14, 2008, Annual Board meeting.

 

A motion was made at 11:35 AM by Elvin Quinones, second by Conrad Zabransky to adjourn the meeting.

 

 

Respectfully submitted,

 

 

Elvin Quinones

Secretary