The October 20, 2007 meeting of the Board of Directors was opened at 8:08AM with the Pledge of Allegiance.  In attendance were President, Paula Whitney, presiding, Vice President, Steve Sollenne, Secretary, Elvin Quinones, and members Conrad Zabransky and Jerry Beskovoyne.  Excused:  Gina Florio and Ted Couillou.   Also in attendance was George McMullin representing the Advisory Board and General Manager John Carney.

 

The minutes of the September 15, 2007 were reviewed.

 

A motion was made by Jerry Beskovoyne, seconded by Conrad Zabransky to accept the minutes as written.  The motion was passed unanimously.

 

Treasurer’s Report – Paula Whitney

The Board reviewed the September 30, 2007 Treasurer’s Report.  A couple of variances were noted and will be looked into.  Nancy Settepani has done a wonderful job with collections of back dues.  John Carney presented a draft of the 2008 budget.  Income is based on a 96% collections rate.  The BOD reviewed the draft budget for 2008 noting that dues for year 2008 will likely increase by approximately 3.5% for improved lots and 3% for unimproved lots.  Gina will be meeting with the Budget/Finance Committee who will make the final recommendation to the BOD regarding dues increase and other budget recommendations.  The Board is ever mindful that our income must keep up with our expenses and hold to the pledge made in 2007 to hold down increases in dues.

 

At 9:00 AM, Co-chairpersons for recreation Pat Mongalieri, Janet Buxbaum and Cathy Pogozelski attended the board meeting to present the recreation budget for 2008. 

 

Recreation - Conrad Zabransky

The minutes of the October 6, 2007 Recreation Meeting were reviewed.  Movie Night was cancelled due to lack of participation. Tree lighting volunteers are needed. Lights will be set up early November.  The BOD approved by consensus the 2008 Recreation Budget.

 

The next Recreation Meeting is scheduled for November 3, 2007 at 10:30 am at the Adult lodge.

 

At 9:25 AM, the BOD continued with the meeting agenda.

 

General Manager’s Report - John Carney 

1.                  Kasper Lodge is proceeding well, the rough electric is just about complete. The underground electric and cable have been run and the telephone wire is scheduled for this week. Grading around the building and parking lot has been done. Tim will begin installing the siding shortly.

2.                  A resident in the boundaries of the estates, but developed prior to WLE becoming an association, has contacted John with the hope for a response to his request to connect into WLE’s sewer and water. This discussion has been tabled until the next meeting.

3.                  Lakeland Drive, the West Gate and Adult Lodge parking lots have all been paved.

4.                  The playground at Kasper Lodge is scheduled for installation on Monday.

5.                  John and Gina have been in contact as to a recommendation from Smith Barney to transfer some of our funds from our money market account to CDs. Our current CDs have a maturity of three months. They also inquired to see if we were interested in them managing our funds in other securities besides CDs. John and Gina will set up a meeting with Smith Barney to review this. At this time we will involve the members of the Finance Committee to participate.

6.                  No action has been taken with Wilmot pertaining to a preliminary study in Section 7 for a ball field.

 

At 9:40 AM, the meeting was temporarily discontinued in order to recognize a property owner’s grandchild, accompanied by her mother and grandmother, to dispute guilty verdicts on two citations reviewed by the CRC on September 8, 2007.  At 9:50 AM, the basis for the appeal was finished and they were excused from the meeting.  The BOD discussed the situation. The BOD is not in any position to overturn the CRC’s findings, but can recommend that the case be re-visited.  The BOD is asking that the CRC re-visit this case at its next meeting.

 

At 9:58 AM, the BOD resumed their meeting.

 

Buildings and Grounds - Steve Sollenne

The Board reviewed the report of the October 6, 2007 WLE Buildings Committee Meeting.  Five new home permits and five other fee permits were issued in October.

 

The next meeting is scheduled for November 3, 2007.

 

Security – Elvin Quinones

The Board reviewed the report of the October 6, 2007 Citation Review Committee.

The committee asked the board to making the utilization of a dumpster and a port-a-potty as part of every construction site and included in the building permit. The BOD agreed by consensus to have port-a-potty for new home construction sites.  The building compliance officer will have the discretion to require dumpsters at new home construction sites.

 

The next scheduled CRC meeting will be November 3, 2007.

 

The Board reviewed the public safety report submitted by Chief Rock Kizer for the month of September, 2007.  A total of 124 calls were received:  35 emergency calls, 76 non emergency calls, 6 hang-ups, and 7 wrong numbers.  Total calls year to date; 387 emergency calls and 804 non-emergency calls.

 

Elvin Quinones summarized the September 22, 2007 Neighborhood Watch Meeting.  Concerns were raised regarding youths skate boarding at the adult lodge during evening hours.  The adult lodge bathroom will be closed at 7:00 PM.  Speeding in the vicinity of Indian drive continues to be a problem.  Security has been issuing citations for speeding in the area.  Youths on cell phones while operating golf carts was discussed by the BOD, but has not yet been resolved.

 

The next Neighborhood Watch meeting will be October 27, 2007. 

 

The Security/Neighborhood Panel met on October 6, 2007.  Panel members present were: Elvin Quinones, Paul Pogozelski, Mick Henry and Chief Kizer.  Security has eight (8) full time and two (2) part-time officers.  Chief Kizer is interviewing for a Communications Officer to fill a vacancy.  Question was raised concerning lighting for the driveway leading to Kasper Lodge.

 

The next Security/Neighborhood Watch Panel will be November 3, 2007.

 

At 10:30 AM, Board representatives for the Lakeville Volunteer Fire Department (LVFD) were recognized by the BOD.  LVFD and the BOD discussed options regarding the sub-station in WLE.  The BOD has agreed by consensus to house the fire engine in the maintenance facilities.  A letter of intent will be finalized addressing the agreement and pursue building a sub-station in the future.  The meeting with the LVFD concluded at 11:15 AM.

 

Maintenance and Marina - Jerry Beskovoyne

A comprehensive report from Maintenance was reviewed.  Docks removal is near completion.  Six slips for jet skies are planned for 2009.  The slips will be located on A, A1 and B docks.

 

Legal and Administration – Paula Whitney

There is no new information to report on the negotiations with Bill Spillane and Section 6.

Legal proceedings have begun on a home on Lake Shore Drive. The house has been in disarray for years and has become a dangerous situation. Several attempts have been made by both WLE and the Township to have the property cleaned up and the house brought into compliance with all building codes and Association Rules regarding unsightly conditions.

 

Sewer & Water - Steve Sollenne

The Board reviewed the Sewer and Water Report for the period October, 2007.  A list of pressure reducing valves is completed.  Total homes in WLE to date: 1,298.  S & W are researching 333 homes to determine if they are in compliance with Pressure Reducing Valves program.  S&W are addressing replacing the existing backhoe and one truck. 

 

Advisory Board – George McMullin

The minutes of the October Advisory Board Meetings were reviewed.

 

The next Advisory Board meeting is scheduled for November 3, 2007 at the MCH at 11:30am.

 

Correspondence

 

a)      A letter from the CRC asking that a safety group to inspect golf carts composed of volunteers be created.  The BOD feels that at this juncture, a safety inspection group is not necessary.  The BOD appreciates the CRC recommendation.

b)       A letter was mailed to a property owner in response to their letter asking for clarification to the definition of Developer Member.

c)      A letter to a property owner responding to their letter regarding open houses hosted by real estate agencies.  WLE has a standing policy regarding Open Houses.  A response letter will be mailed to property owner.

d)      An email from a property owner regarding Kasper Lodge suggesting that a small room be made into a kitchen.  The floor plans address future expansions to the Lodge, including rough plumbing to accommodate a small kitchen.  A response letter will be mailed to property owner.

e)      A letter from Michael T. Peifer, State Representative regarding clarification jurisdictional lines pertaining to first responders.

f)        A letter to a property owner responding to his request for documented BOD discussions.

 

Unfinished Business

 

a)      Kasper Lodge

b)      Lakeville Substation

c)      Fitness center – Two of three bids were received for construction of the fitness center. John Lazorack and Cary Warnott both offered proposals for the job. The contract was awarded to Cary Warnott.

d)      The By-Law Reformation Committee – recommendation are expected by November.

e)      Development of Section 7/new ball field – The area will be staked out and trees will be marked.

f)        Deer control – Survey scheduled to start in November.

g)      Adult Lodge Hours – The BOD ask John Carney to place a sign at the lodge entrance listing rules: displaying badges, signing in, and having identification with proof of age when alcohol is present.

h)      Finance/Budget Committee

i)        Proposal to a resident A resident in the boundaries of the estates, but developed prior to WLE becoming an association, concerning sewer hook-up and bringing the two properties into the WLE core.

j)        Scholarship applications will be made available November 1^st at the office and online.

 

At 12:27 PM, Jerry Beskovoyne was excused

 

New Business

 

Indoor Pool - rubber floor mats need replacing.  Doors leading to bathrooms are rusted at bottom edges

 

The next meeting of the Board of Directors is scheduled for November 10, 2007 - Board Meeting 8:00am in the MCH – Informational  Meeting for property owners in good standing at 10:00am. Doors will open at 9:45am.

 

A motion was made at 1:00 PM by Conrad Zabransky and second by Elvin Quinones to adjourn the meeting.

 

Respectfully submitted,

 

 

Elvin Quinones

Secretary